Senior Accountant

Description

HC Family Companies

$80,000- $100,000 Salary (depending on experience)

Full-Time, Monday-Friday

Position Summary

The Senior Accountant is the functional lead of the accounting department operating under the HC Family Companies umbrella. This is a hands-on leadership role responsible for overseeing all accounting functions — including financial reporting, accounts receivable, accounts payable, invoicing, and collections — while ensuring each area is staffed, trained, and executing accurately and on time.

This person reports directly to the CFO and ownership group and is expected to bring structure, accountability, and financial clarity to a fast-growing operation. The role requires both the technical depth to own the books and the leadership capability to build and manage a small, efficient accounting team.

The right candidate is a self-starter who thrives in a dynamic environment, communicates financial information clearly to non-finance stakeholders, and takes personal ownership of the accuracy and timeliness of all accounting outputs.

1. Team Leadership & Department Management

This role is responsible for leading and managing the day-to-day accounting team. Leadership is not optional — it is a core expectation of the position.

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• Directly oversee team members responsible for purchasing, vendor payments, AR/AP, invoicing, and collections.
• Evaluate current team members — assess skill level, accuracy, and reliability across each function.
• Train, coach, and develop team members to ensure every accounting function is executed correctly and on time.
• Delegate tasks appropriately based on individual capability; maintain clear ownership for each function.
• Establish and enforce standard operating procedures for all accounting workflows.
• Hold team members accountable to deadlines, accuracy standards, and communication expectations.
• Identify gaps in staffing or capability and escalate hiring needs to leadership.
• Create a culture of precision — details matter, deadlines are non-negotiable, and errors are addressed and learned from.

2. Purchasing & Vendor Payments

• Oversee the purchasing function — ensure purchases are authorized, coded correctly, and within approved budgets.
• Manage vendor payment workflows — all payments processed accurately, on time, and within agreed terms.
• Monitor vendor balances and credit limits; flag issues before they become production constraints.
• Build and maintain strong vendor relationships; support negotiation of terms where appropriate.
• Implement approval workflows and controls around purchase orders and payment authorization.
• Ensure vendor statements are reconciled regularly and discrepancies resolved promptly.
• Work with operations to align purchasing activity with production schedules and cash flow needs.

3. Accounts Receivable & Accounts Payable

• Own the full AR and AP cycle — from invoice creation through payment receipt or payment remittance.
• Ensure invoices are issued accurately and promptly after goods or services are delivered.
• Manage the AR aging schedule — monitor outstanding balances and escalate delinquent accounts for collections action.
• Lead collections efforts — proactive outreach to customers with overdue balances; professional but persistent.
• Ensure AP is processed on time, matched to purchase orders, and coded to the correct accounts.
• Maintain accurate aging reports for both AR and AP; present to leadership on a regular cadence.
• Evaluate and improve current invoicing accuracy — identify billing gaps, zero-dollar invoices, or unbilled work.
• Coordinate with sales and operations to ensure all completed work is invoiced fully and accurately.

4. Month-End Close & Financial Reporting

• Lead the monthly close process — on time, every month, without exception.
• Prepare and post all journal entries: accruals, prepaids, deferrals, and reclassifications.
• Produce accurate monthly financial statements (P&L, Balance Sheet, Cash Flow) for CFO and ownership review.
• Own all balance sheet reconciliations — every account, every month.
• Review and validate accruals, prepaid expenses, and reserves for accuracy.
• Identify and resolve out-of-balance accounts and unexplained variances.
• Provide clear written commentary on financial results — explain what changed and why in plain language.

5. Cash Management & Working Capital

• Prepare and maintain weekly cash reportin