RECORDS RETENTION OFFICER / EXECUTIVE I

Job Requisition ID: 47971 
Closing Date: 07/02/2025
​Agency: Department of Central Management Services
Class Title: EXECUTIVE I - 13851 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary (7/1/25) $5,928/monthly; Full Range $5,928 -$8,493/monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

****** A RESUME IS RECOMMENDED ******

Posting ID #47971

 

 

WHY WORK FOR ILLINOIS?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION SUMMARY

The Illinois Department of Central Management Services (CMS) Bureau of Property Management is seeking to hire a Records Retention Officer. This position plans, organizes, directs, and supports the CMS record retention program. Acts as liaison with the State Record Commission and CMS legal counsel in directing program operations. This position also creates and maintains a complex database for CMS records and confers with various related staff for the maintenance of the Records Management Site. In addition, evaluates the effectiveness of the agency's security software programs and security cameras, maintains security equipment files, and provides backup support to the Security Badging Specialist. The ideal candidate possesses strong organization and communication skills along with experience with a record retention program. We invite all qualified candidates to apply! 

POSITION ESSENTIAL FUNCTIONS

• Under direction of the Statewide Security Administrator, plans, organizes, directs, and supports the agency’s Records Management Program.

• Evaluates the effectiveness of the Velocity/Identiv System or similar security software and the Ocularis (OC) security camera system or similar replacement systems.

• Compiles information for reports pertaining to security badge identification system.

• Maintains security equipment files. 

• Provides backup support to the Security Badging Specialist.

• Provides backup support to the Vendor Background Reviewer.

• Travels to various CMS facility locations to provide guidance and administrative support to staff assisting with the security badging process at other locations.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge,