Temporary Events Coordinator - Department of Computer Science (UTEMPS)

Job Posting Title:

Temporary Events Coordinator - Department of Computer Science (UTEMPS)

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Hiring Department:

Office of Human Resources

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 31, 2026.

Purpose

The Temporary Events Program Coordinator (UTemps) supports the Departmental Events Manager to ensure high-quality, engaging experiences for a variety of audiences. This position primarily assists with planning, logistics, and promotion for regularly recurring departmental events throughout the year, with seasonal marketing and design support for larger, strategic events. The ideal candidate will be detail-oriented, creative, and comfortable balancing multiple priorities in a fast-paced environment.

Responsibilities

• Collaborate with faculty and staff to plan and execute events from start to finish. Coordinate all logistics, including vendor communication, setup/breakdown, attendee support, on-site management, and adherence to event timelines. Reserve event space, arrange catering, manage guest and speaker logistics (including fees and travel), issue invitations, track RSVPs, and oversee event communications.

• Track analytics, prepare post-event reports, and submit all required requests and documentation in accordance with university policies. Design clean, on-brand graphics in Canva for social media, campus digital screens, and email campaigns; draft light social media content calendars (Instagram and LinkedIn); and write and schedule promotional posts, including live event coverage.

Required Qualifications

Bachelor's degree in communications, marketing, event management, or related field. 1-3 years of event coordination experience, preferably in higher education or nonprofit settings. Strong organizational skills with the ability to manage multiple projects and meet deadlines. Excellent interpersonal and collaborative skills. High attention to detail and quality. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience creating social media content (Instagram and LinkedIn). Proficiency in Canva. Ability to write clear, engaging promotional copy. Strong brand awareness and ability to maintain a consistent visual and voice identity. Familiarity with Adobe Creative Suite and/or email marketing platforms (e.g., Mailchimp, Cvent, Constant Contact).

Hourly Rate

$25.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment

Work Shift

• Hours per week - 20

• An exact schedule to be arranged with the supervisor. Some hours are flexible, but must be on-site for events.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application question