Senior Coordinator, Business Operations

Summary

The Division of Biochemistry and Molecular Pharmacology is seeking a Senior Coordinator, Business Operations capable of establishing best practice workflows and independently processing a diverse array of financial transactions in the department.  The individual will work in our new SAP S4 system and Concur to process travel and non-travel reimbursements, create and manage purchase orders and reconcile invoices. The ideal candidate will be a self-starter and work independently to learn policies and procedures with mentoring from the department administrator and department accounting professionals. 

 

Job Duties

 

• Develops best practice workflows and SOPs for the department’s business transactions.
• Manages department travel and travel financial processing including auditing traveler-entered expense reports (Concur). 
• Facilitates department non-travel reimbursement (Concur).
• Stays current with BCM and funding agency allowable spend policies and serve as a knowledge source for department members. 
• Facilitates complicated purchase orders (capital for example)
• Facilitates the department’s contract review submissions.
• Monitors blocked invoices and works with appropriate partners to resolve.
• Monitors encumbrances on all department accounts, and work with appropriate partners to resolve.
• Creates check requests.
• Creates journal entries.
• Assures that financial transactions are entered and processed each month by the close of business.
• As needed, assist the department administrator and department finance team with financial reporting.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor's Degree.
• Experience managing financial transactions and reconciling expenses.
• Proficiency with Microsoft Excel.

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 

 

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