Project Specialist - Construction Project Office

Company Description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Job Description

The Project Specialist is responsible for executing and supporting projects and/or operating initiatives that are prioritized for the Planning & Construction team. Specifically, the Project Specialist works with a Manager or Director to ensure project and/or service level goals are met and develop plans with clear objectives that are managed to completion.  

This individual works collaboratively across the Real Estate and Construction Division (Real Estate/ Property Operations, Construction, Facilities, Security Service teams). With the expanded geographic footprint of Northwestern Medicine, this position is responsible for overseeing and encouraging adoption of department practices and policies that result in consistent outcomes and efficient use of operating and capital project budgets.

He/she provides assistance with administrative functions such as planning, organizing, coordinating, scheduling and implementing project or operating level activities to meet objectives. He/she participates in writing of reports or other documentation related to projects or operating functions, participates in project activities and process improvements. He/she must be able to work effectively across teams and manage multiple projects or operating initiatives simultaneously.

Responsibilities:

• Supports the Director or Manager in the execution of assigned Construction projects or Department operating activities

  • Assists in the oversight and management of key initiatives and assigned scope of work.

  • Understands and meets service level expectations and/or project goals.

  • Stays informed on current and upcoming activities related to assigned work.

  • Understands the business and Construction needs of their assigned customers.

  • Demonstrates exceptional customer service ethics.

• Utilizes excellent project management capabilities

  • Creates timelines for assigned initiatives and manages them to completion.

  • Produces high quality, accurate deliverables and obtains appropriate approvals.

  • Assists in managing agreed upon budget including purchase order management and invoicing.

  • Effectively utilizes technology and project management software that supports construction delivery process.

  • Monitors the effectiveness of construction projects through various reports and dashboards.

  • Communicates procedures to the team; drafts forms, charts or other materials to support training and education.

• Demonstrates the ability to recommend solutions, participate in the development of improvement plans and follow-through to completion.  

• Performs other duties as requested, directed or assigned.

Qualifications

Required:

• Bachelor’s degree or equivalent experience

• 5 years of experience in a healthcare environment

• Excellent written, verbal and interpersonal communication skills

• Ability to maintain accurate and detailed project work plans and records

• Ability to take direction and complete tasks with own initiative, noting key dependencies and success requirements

• Must have strong computer skills with MS Office Suite (MS Word, PPT, Excel, and Outlook).

• Excellent problem solving skills; ability to resolve issues effectively and efficiently

• Ability to work under pressure and consistently meet deadlines

Preferred:

• Bachelors degree strongly desired.

Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

If we offer you a job, we will perform a background check that includes a review of any criminal convictions. A conviction does not disqualify you from employment at Northwestern Medicine. We consider this on a case-by-case