Senior Executive Assistant

Are you looking for more than just a job? Do you want to have a voice and feel a sense of belonging? At ICW Group, we hire innovative people who consistently adapt, grow and deliver. We believe in hard work, a fun work environment, and embracing creativity that only comes about when talented people collaborate to develop solutions. Our mission is to create the best insurance experience possible.
 

Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for seven consecutive years as a Top 50 performing P&C company offering the stability of a large, profitable and growing company combined with a small-company entrepreneurial spirit. Our purpose-driven ethos provides team members with opportunities to contribute, develop, and belong. 

WHAT YOU WILL DO

Manages executive calendars, visitors and meetings.

• Schedules meetings and appointments for all assigned executives considering appropriateness of executive presence and ensuring adequate time to cover subject material.

• Monitors executive calendars to ensure sufficient time is booked between appointments and for “desk time” to maximize executive’s efficiency and convenience.  In alignment with executive preferences, monitors meetings’ and appointments’ timing to ensure executive remains on schedule.

• Coordinates meeting arrangements including location, refreshments, A/V and other logistics.  Ensure meeting notices, agendas, materials and reminders are sent to invitees on a timely basis.

• Prepares for visitors by providing any relevant information to executive as needed in advance of appointment.  Greets visitors and provide amenities. 

Schedules travel for executives or others as requested.

• Prepares draft itinerary and finalizes with executive approval.

• Makes travel reservations ensuring executive preferences and ease of travel are maximized.

• Gathers materials, as necessary, to prepare executive for travel and provides in advance of trip.

• Regularly checks via phone and/or email with travelers to ensure expectations are met, resolve problems, make changes, etc. across all travel days.

• Reconciles all travel expenses, prepares expense reports and submits on a timely basis.

Provides confidential project management for executive initiatives and projects.

• Manages projects and initiatives using executive Sharepoint site.

• Tracks project progress, assignments, and timelines.

• Prepares documents, reports and presentations at the direction of the executives.

EDUCATION, EXPERIENCE AND SKILLS

• Associate's degree from a two-year college or university preferred in Business Administration or related field.

• Minimum 5 years of related administrative experience required.

KNOWLEDGE AND SKILLS

• Ability to effectively present information and respond to questions from executives, groups of managers, clients, customers, and the general public.

• Ability to deal with problems involving several concrete variables in standardized situations.

• Demonstrated ability to manage confidential information in a discreet and professional manner.

• Demonstrated experience with Microsoft Office Suite including Word, Excel, PowerPoint, Sharepoint, and OneNote.

• Excellent written and verbal communication and interaction skills with internal/external.

• Strong project management and strategic planning skills.

• Strong organizational skills with attention to detail.

• Ability to interact with all levels of team members and leadership and engage and participate during events.

PHYSICAL REQUIREMENTS

Office environment – no specific or unusual or environmental demands and employees are regularly required to sit, walk, stand, talk and hear.

WORK ENVIRONMENT 

This position operates in an office environment and requires the frequent use of a computer, telephone, copier and other standard office equipment.

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The current range for this position is

$78,678.61 - $132,686.15

This range is exclusive of fringe benefits and potential bonuses.  If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work.

WHY JOIN ICW GROUP?
•    Challenging work and the ability to make a difference
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