Assistant, HR Compliance & Operations

The Assistant, HR Compliance & Operations will collaborate with the Assistant Manager of HR Compliance and the HR Business Partners as a key member of the team supporting US Professional Staff.  The Assistant will be responsible for ensuring the Firm adheres to all federal, state, and local employment laws and regulations. This role will also help manage compliance and policy requirements across all US employees and functions. 

Policy & Compliance

• Assist in the annual revision of HR policies and the US Professional Staff Handbook.
• Track and research changes in federal, state and city employment laws to ensure compliance.
• Coordinate the maintenance of employee records.
• Assist with the management of record retention for HR materials in line with Firm policy, including supervising document destruction.
• Ensure HR Compliance documentation (e.g., investigation notes, exit interview feedback, document retention) is current and organized effectively.
• Assist with creating, maintaining, and updating office holiday calendars with approved Firm-wide office closures.

Training & Tracking

• Partner with Assistant Manager, HR Compliance to help administer Professional Staff trainings (e.g., Respectful Workplace, Chicago Bystander Intervention), including liaising with vendor(s), Legal Talent and regional leadership teams to confirm timelines and resourcing. 
• Lead training administration and completion tracking for all U.S. Professional Staff; support training programs as needed and track compliance with applicable laws throughout.

Onboarding & Offboarding

• Provide administrative support for key onboarding and offboarding tasks as needed, including onboarding of contingent workers.
• Ensure Form I-9 compliance and support HR Business Partner team with New Hire Day 1 administration.
• Track policy acknowledgement completion for new hires and all employees on an annual basis.
• Coordinate shipment of equipment for new hires; coordinate collection of equipment for terminated employees.
• Serve as primary contact for verification of employment requests for both current and former employees.
• Coordinate staff anniversary and retirement announcements, postings, and gifts.

Special Projects

• Collaborate on cross-functional initiatives and projects and support broader HR team as needed.

Education

Required

•  High School diploma or GED equivalent.

Preferred

• Bachelor’s degree or equivalent experience.

Experience

Required

• 1 to 2 years of administrative experience; previous relevant experience in HR preferred.
• Strong proficiency with MS Office including Word, Excel, and PowerPoint.
• Excellent organizational, interpersonal, and problem-solving skills.
• Strong verbal and written communication skills and the ability to interact with a diverse group of subject matter experts and managers.
• Keen attention to detail and the ability to deliver high quality work product within prescribed deadlines.
• Experience with HR reporting tools and demonstrated analytical skills.
• Collaborative team player with the ability to work autonomously and independently.
• Professional maturity and the ability to operate with tact and discretion; capable of handling sensitive information and maintain high degree of confidentiality.
• Ability to prioritize and manage requests across multiple sources; capacity to work effectively across teams.
• Demonstrated organizational and project management skills, including ability to prioritize project tasks, manage risks/issues, and communicate status.

Preferred

• Experience with Workday and/or case management tools.
• In-depth understanding of HR regulations and best practices.

Salary Information

NY Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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