Human Resources Assistant

*Interviews for this position will take place after January 5, 2026.  Incomplete applications will not be considered.

We are looking for a friendly, dependable, detail-oriented individual looking to work for a local company that has been in business and supporting our Big Island community for over 100 years.  If this is you, we encourage you to submit your completed application by the deadline.

PRIMARY PURPOSEThe primary purpose of an HR Assistant is to manage the employment status and records of new and existing associates. The HR Assistant is responsible for ensuring that information entered into the HR and Payroll system is accurate and up-to-date.

ESSENTIAL DUTIES

You MUST perform the following duties regularly and up to company standards:

• Process new associates using a digital onboarding procedure.  Follow up on all outstanding documents and assigned checklists.
• Process associates’ change in employment status (i.e., promotion, transfer, separation).
• Update and maintain associates’ records to ensure accuracy of employee and employment information.
• Use audit reports to find errors and make corrections in the HR and Payroll software.
• Complete verification forms (government benefits, financial institutions, prospective employers, etc.).
• Be knowledgeable of company policies, procedures, and government regulations and laws. Effectively explain the need for compliance to associates and managers.
• Assist associates and management with the use of Paycom.
• Draft and send written and digital correspondences to associates and vendors.
• File documents both physically and digitally.
• Process paychecks by a strict deadline.
• Answer incoming phone calls and emails to the HR department.
• Manage online employment applications.  Send emails regarding incomplete applications.

NON-ESSENTIAL JOB DUTIES

In order to provide the best possible service to our associates, managers, and vendors, the following duties are also required on an as-needed basis, during slow periods, or upon instruction by a director, executive, or designated person-in-charge.

• Process disability claims (i.e., workers compensation, TDI).
• Process weekly Paycom timecards for payroll processing.
• Work at various locations.  Attend job and career fairs, meetings, webinars, and continuous education seminars when scheduled.
• Maintain and clean office and desk area as needed.
• Perform other duties as required or assigned.

WORKING CONDITIONS

• Continuously: Perform most duties in an air-conditioned office with music playing over the PA system and co-workers talking on the phone or assisting associates in person.
• Occasionally: Work at other locations for training and further education; Perform duties in an office where it may be busy, noisy and sometimes dusty; Walk to various offices in the building to pick-up and/or deliver documents; Work at other locations for training and further education.

WORK HOURS

• Generally, be available for work Monday through Friday, and occasionally on weekends, between 8:00 a.m. and 5:00 p.m.
• Must also be available for work on weekends and holidays, before 8:00 a.m. and after 5:00 p.m., to complete assigned work and process payroll when necessary.

MENTAL, PHYSICAL AND COMMUNICATION DEMANDS

• MENTAL – Continuously need to concentrate well and be alert to use paper cutter, drive company vehicles, and operate various equipment; Pay attention to detail when