Administrative Assistant

It’s More Than a Career, It’s a Mission.

Our people are the foundation of our success. By joining our growing team at Sarah Cannon Research Institute (SCRI), a subsidiary of McKesson, you will have the opportunity to become part of one of the largest community-based cancer programs to advance oncology treatments and improve outcomes for cancer patients across the globe. We look for mission-driven candidates who have a desire to advance the fight against cancer and make a difference in the lives of patients diagnosed with cancer every day.

Our Mission

People who live with cancer – those who work to prevent it, fight it, and survive it – are at the heart of every decision we make. Bringing the most innovative medical minds together with the most passionate caregivers in their communities, we are transforming care and personalizing treatment. Through clinical excellence and cutting-edge research, SCRI is redefining cancer care around the world.

As the Administrative Assistant you will provide administrative support to departments and their leadership and performs a wide range of duties that support operations. 

• You will support 2-5 leaders and offers up to 25% departmental support, to include maintaining departmental documentation and compiling reports from existing data and records.  
• You will utilize SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement. 
• You will manage multiple Outlook Calendars.  Interacts with both internal and external executives, leaders and assistants, as well as consultants and vendor partners.  
• You will coordinate a variety of complex meetings and use best judgment to prioritize time based on greatest need.   
• You will coordinate all aspects of domestic and international travel for leaders including  air, hotel, ground transportation, parking, etc. 
• You will schedule and host video conferences via Webex/Zoom and manages Conference Center EventProConnect reservations. 
• You will maintain direct/open communication with higher level management, executives, Sarah Cannon colleagues, and outside contacts. 
• You will schedule and coordinate candidate interviews and onboarding responsibilities.  
• You will submit tickets to applicable IT team(s), as needed; corresponds with IT to facilitate necessary action to reach resolution and tracks tickets in ServiceCentral as necessary. 
• You will prepare meeting agendas/reports/presentations; attends meetings as assigned by leaders and reports on actions. 
• You will manage Staples and Amazon business accounts for all departmental needs. Maintain copy rooms and inventory as necessary in absence of Office Manager.  
• You ma transcribe scientific protocols, manuscripts, abstracts, and other medical information and correspondence as needed 
• You will be responsible for space floor management within assigned department including new hire desk setup.  
• You will provide administrative support including typing, composing and proofreading correspondence, indexing and filing documents. 
• You will participate in and assist with arranging educational activities and programs where appropriate. 
• You will actively engage with the administrative community, including attending monthly meetings, events and professional development opportunities.  

For this role, you must have: 

• Knowledge of office man