Assistant Director of Operations and Administration, Center for Security Studies, Walsh School of Foreign Service (SFS)

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Assistant Director of Operations and Administration manages the financial and administrative operations of the Center for Security Studies (CSS)/Security Studies Program (SSP).  Additional duties include, but are not limited to:

• Serve as Requisitioner, Expense Preparer, Departmental Administrator, Department Financial Manager for Sponsored Projects, and Financial Reporter in GMS.

• Manage the quarterly budget reconciliation (BAR) process for all funds.

• Provide budget forecasting and reports.

• Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for GMS contracts and reimbursements, and managing/procuring equipment.

• Serve as Timekeeper in GMS. Ensure timely payroll administration for employees

• Work with the SFS HR team to ensure that CSS recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures.

• Responsible for hiring and termination of all Front Desk student employees

• Oversee all work done for the SSP Front Desk, including all incoming emails, phone calls, mail, Admissions Informational Interviews, YouCanBookMe Calendars, and visitors.

• Supervise student employees

• Prepare supporting documentation for all NextSource employees employed by CSS, including adjuncts and temporary workers

Work Interactions

The Assistant Director of Operations and Administration reports to the Associate Director of CSS.

Requirements and Qualifications

• Bachelor’s degree in business, higher education administration

• 2-3 years of related program administration and budget management experience, preferably in higher education.

• Excellent interpersonal and written communication skills and a commitment to outstanding customer service are essential

• Must develop proficiency in the Workday Financials system

Work Mode Designation 

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$44,022.00 - $73,406.80

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for f