Clinic Manager -- Pre-Admission Services and Animas Internal Medicine

Job Title: Registered Nurse Manager – Pre-Admission Services & Animas Internal Medicine Clinic

Job Summary: Provides leadership, supervision, and operational oversight for the Pre-Admission Services (PAS/PAT) Department and the Internal Medicine Clinic. Responsible for the coordination of clinical, operational, staffing, financial, and quality functions across both departments to ensure safe, efficient, patient-centered care delivery and positive patient outcomes.

This position serves as a key member of the leadership team at Animas Surgical Hospital and collaborates closely with physicians, advanced practice providers, nursing staff, ancillary departments, and administrative leaders to support strategic growth, operational efficiency, regulatory compliance, and exceptional patient experiences. Demonstrates critical thinking skills and the ability to prioritize, delegate, and manage resources based on operational demand and patient care needs.

This position fosters a culture of collaboration, accountability, continuous improvement, and alignment with Animas Surgical Hospital's mission, vision, and core values.

Reports to: Director of Patient Care Services

Supervises: Pre-Admission Services Staff, Animas Internal Medicine Clinic Staff, and other designated personnel as assigned.

Salary range (Exempt): $82,000-$145,000 (salary range is intentionally broad as pay will be determined based on qualifications, experience and eligibility for bonuses)

Essential Job Functions/Objectives

Leadership and Operations:
1. Provides day-to-day operational leadership and communication for Pre-Admission Services and Internal Medicine Clinic staff to ensure safe, timely, efficient, and high-            quality patient care.
2. Oversees departmental workflows, staffing coordination, scheduling processes, patient throughput, and resource utilization across both departments.
3. Leads coordination with EMR vendor(s) to design and implement workflows supporting hospital outpatient (HOPD) models.
4. Oversees integration of new specialties under hospital structure, ensuring successful setup of providers, staff, space, and billing configurations.
5. Collaborates interdepartmentally and intradepartmentally to ensure organizational goals, patient care objectives, and operational priorities are achieved.
6. Serves as a liaison between physicians, providers, nursing staff, ancillary departments, leadership, outside vendors, and community partners.
7. Participates in strategic planning and operational development for outpatient services, pre-operative optimization, and care coordination initiatives.
8. Assists in the development, implementation, and maintenance of departmental policies, procedures, workflows, and best practices.
9. Leads department huddles, meetings, and educational initiatives while maintaining meeting documentation and follow-up.
10. Demonstrates flexibility by participating in staffing coverage when operationally necessary.
11. Assists with onboarding of physicians, advanced practice providers, and new staff related to clinic and pre-admission workflows.

12. Coordinates communication and collaboration with perioperative services, anesthesia, hospitalists, case management, laboratory, imaging, revenue cycle, and other              stakeholders.
13. Supports implementation and sustainability of process improvement initiatives aimed at improving patient experience, operational efficiency, throughput,                                   reimbursement, and quality outcomes.

Staffing and Personnel Management:

1. Develops and manages department staffing plans, schedules, and staffing models based on operational demand, patient volumes, and organizational needs.
2. Oversees employee onboarding, orientation, competency validation, ongoing education, and professional development.
3. Conducts staff rounding and individual meetings with direct reports.
4. Completes employee evaluations, coaching, counseling, mentoring, performance improvement plans, and disciplinary actions in collaboration with Human Resources             and leadership.
5. Promotes a collaborative team environment grounded in Animas Surgical Hospital’s mission, vision, and core values.
6. Establishes work priorities and assists staff in resolving operational and workflow barriers.
7. Reviews and approves payroll, timesheets, overtime, shift differential, and PTO requests in accordance with organizational policies.
8. Participates in recruitment, interviewing, hiring, and retention activities.
9. Leads education and change management efforts during workflow redesigns, operational growth, and departmental integration.

Clinical Oversight:

1.