Unit Chief, Recovery and Mitigation

Job Title

Unit Chief, Recovery and Mitigation

Agency

Texas Division of Emergency Management

Department

R5 Recovery and Mitigation Section

Proposed Minimum Salary

$9,646.88 monthly

Job Location

Weslaco, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Under general direction, this position will oversee business operations for assigned departments which include hiring employees, negotiating contracts, addressing budget matters, understanding general business operations, and guiding work teams. Provide technical guidance for a business function, division, or department. Represent the business function, division, or department at meetings, conferences, and seminars or on boards, panels, and committees. May manage programs focusing on continuous process improvement. May manage staff development plans and activities. Work involves highly advanced (senior-level) coordination of the public assistance, recovery operations, and mitigation grant programs, and overseeing the preparation, maintenance, and reporting of grants; coordinating subgrant applications; reviewing incoming applications to determine compliance with requirements and standards; monitoring subgrant awards; and serving as a liaison between local jurisdictions, state agencies, and the federal government. Plan, assign, and/or supervise the work of others. Work under minimal supervision, with extensive latitude for the use of initiative and independent judgment. This position reports to the Regional Section Chief.

This position is considered at-will status position and serves at the discretion of the head of the agency.

*Salary is a fixed rate.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Oversee cross-functional work groups composed of Public Assistance Recovery and Mitigation grant staff, local, state and/or federal stakeholders to develop program objectives, work plans, and subgrant budgets for subrecipients.

• Oversee and evaluate work plans and timelines to ensure submission of federal grant sub applications and program reports in a timely manner.

• Provide guidance and oversight to staff, local and federal partners regarding grant administration, policies, procedures, resolve related issues and concerns, and ensure uniformity in grant and contract management.

• Oversee and monitor the implementation, management, evaluation, and close-out of sub grants according to rules and regulations.

• Manage the compliance of all grantees and sub recipients with conditions of grants by overseeing agreements, contracts, expenses, activities, and federal and state regulations.

• Supervise the review and monitoring of project costs and budget justifications and budget revisions for awarded subgrants.

• May serve as a lead worker to assist other staff.

• Supervise the review of subgrant applications and the determination of the applicant’s eligibility for award based on established criteria.

• Conduct policy research and the revision of plans, procedures, and related documents required to maintain eligibility for federal grants.

• Serve as a liaison between the agency, the state, federal and other grant funding sources by attending meetings, responding to information requests, and resolving issues between parties involved.

• Assist in the development of requirements for grant programs and in the creation of grant applications that may be awarded by the grantor agency.

• Supervise the development, updates, and maintenance of contract templates for various types of grants.

• Plan, assign, and/or supervise the work of others to assure effective, accurate audit verification of the eligibility, justification and amounts of reported expenditures and work time charges on varied grants and contracts.

• Perform related work as assigned.

• Ability to travel (moderate frequency 30%).

• Face-to-face and person-to-person interactions are required.

• Maintain a regular course of attendance during authorized work schedule and work extended hours when needed. Attend work regularly and observe approved work hours in accordance with agency leave and a