Description

The Assistant Finance Director operates under the general direction of the Finance Director and plays a key role in advancing the strategic objectives and managing the daily operations of the City’s Finance Department. This role ensures the integrity of financial operations through strong internal controls, accurate reporting, and compliance with applicable laws and policies. The position provides leadership in financial management, staff supervision, budgeting, audit coordination, and grant administration, while also contributing to risk mitigation and procurement oversight.

Requirements

MINIMUM REQUIREMENTS

Education: Bachelor’s degree from an accredited college or university with at least 24 semester hours in accounting.

Experience: Four years of full-time or equivalent part-time paid experience in governmental accounting.

Substitutions: A master's degree in accounting may substitute for the required experience.

KNOWLEDGE / SKILLS / ABILITIES

Technical Proficiency: Knowledge of GAAP for local governments and proficiency in using a Windows-based computer.

Software Skills: Proficiency in, or willingness to learn, software applications such as Microsoft Word and Excel.

Creativity and Innovation: Ability to think creatively and bring innovative solutions to tasks.

Positive Attitude: A proactive and positive approach to learning and tasks.

Analytical Skills: Ability to prepare accurate accounting entries and adjustments, perform mathematical computations accurately and quickly, and analyze and interpret accounting records.

Communication Skills: Ability to communicate effectively, both orally and in writing.

Judgment: Use sound technical judgment in determining the accuracy and completeness of financial information obtained.

Interpersonal Skills: Ability to establish and maintain effective working relationships with others.

Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality

ESSENTIAL DUTIES 

Staff Supervision and Development

· Directly supervise the Compliance Manager, Business & Occupation (B&O) Tax Clerk, Fire Fee / Municipal Service Fee (MSF) Clerk, and Cashier.

· Lead recruitment efforts for assigned positions, including interviewing, onboarding, and training.

· Conduct performance evaluations, provide coaching, and administer disciplinary actions as needed.

· Ensure evaluations are completed objectively and timely in coordination with Human Resources and the Finance Director.

· Maintain adequate coverage for cashier and revenue functions during business hours.

· Promote a culture of accountability and reinforce internal controls through staff training and oversight.

Revenue and Financial Operations

· Oversee daily posting of receipts, ACHs, and EFTs to support timely bank reconciliations.

· Serve as liaison with the City’s banking institution for deposit-related issues.

· Review and approve monthly bank reconciliations and ensure accuracy of investment account reporting.

· Reconcile accounts receivable between Utility Billing and the General Ledger.

· Approve and post journal entries, bank transfers, and revenue batches in the enterprise-wide accounting system (GovTech), with thresholds requiring Finance Director approval for transactions over $25,000.

· Ensure all financial operations are conducted in accordance with established internal control procedures.

Budgeting and Financial Reporting

· Prepare monthly financial reports for the Morgantown Land Reuse & Preservation Agency.

· Prepare monthly financial reports for the City’s Self-Funded Employee Health Insurance Plan

· Assist in the development and monitoring of the annual budget, including calendar preparation and departmental coordination.

· Review and post budget adjustments and revisions in GovTech, ensuring compliance with City Council and State Auditor approvals.

· Support transparency and fiscal responsibility through accurate and timely reporting.

Audit and Compliance

· Collaborate with external auditors to facilitate the annual audit process.

· Compile and submit federal and state grant expenditure schedules.

· Maintain documentation and records to support audit readiness and internal control compliance.

Grant Management

· Oversee financial administration of federal, state, and local grants, including CDBG and ARPA.

· Monitor grant budgets, expenditures, and reimbursement su