ABOUT ALLIANCE COLLEGE-READY PUBLIC SCHOOLS

Alliance College-Ready Public Schools is one of the largest and most successful nonprofit public charter school networks in the nation, operating 26 high-performing, middle and high schools that educate nearly 13,000 scholars who make up the heart of Los Angeles’ Latinx, Black, and recent immigrant communities. Alliance schools have been recognized as among the best in the nation by U.S. News & World Report, Newsweek, the U.S. Department of Education, and the California Department of Education. Since opening our first school in 2004, 95% of Alliance scholars have graduated from high school. We strive to uplift our scholars and their communities by fostering unparalleled educational opportunities that encourage scholarly thought, resilient learning, powerful communication, mind-body wellness, and community advocacy. To learn more, visit www.LAalliance.org.

ROLE SUMMARY

ROLE SUMMARY

Reporting directly to the Director, Human Resources Operations, the Temporary Coordinator, Human Resources Operations will provide administrative support to our schools and Home Office staff members. An important part of this role will be to ensure smooth communication and prompt resolution of requests and questions from staff members. The Temporary Coordinator, Human Resources Operations will maintain our staff member database and ensure all HR records and information systems are accurate and kept up-to-date, ensuring compliance with all local, state, and federal reporting, and performing clerical duties, such as heavy data entry and filling. You will work 10-15 hours per week. This role will involve approximately 80-100 hours of work in total during the spring and summer and will end on August 31, 2025. 

ESSENTIAL RESPONSIBILITIES 

Provide Exceptional Customer Service 

• Provide customer service support to staff members throughout the employee lifecycle from onboarding to separation;

• Support the HR Managers as they work to resolve internal and external questions regarding HR systems, policies and procedures;

• Create tickets for any service requests received outside of the ticketing system;

• Respond to requests related to personnel files;

Support HR Administration and Record Management 

• Monitor the HR ticketing system to support the HR team in responding to staff members’ HR inquiries and directing questions to the appropriate HR team member; 

• Develop and maintain basic knowledge related to Alliance’s HR policies, procedures and necessary requirements mandated by state, federal or local laws and/or charter agreements. 

• Respond to external requests for basic information, including but not limited to verification of employment requests

• Maintain and audit SafeSchool Trainings for all staff members;

• Manage the I-9 re-verification process by:

  • Entering I-9 information into HRIS for any staff who will require re-verification at a future date;

• Support personnel file maintenance and utilization by:

  • Complete batch personnel filing, including but not limited to all completed documents in Adobe Sign, annual training certificates, I-9s, compensation letters, and agreements;

  • File all job-related documents, including but not limited to: customer service, I-9 re-verification.

  • Move personnel folders for terminated staff into THE terminated folder on a monthly basis

  • Support with audits by compiling requested personnel documentation.

• Assist HR team with a variety of administrative tasks and perform other job-related duties as assigned. 

THE IDEAL CANDIDATES WILL

• Demonstrate solid organizational skills with an ability to effectively manage multiple priorities

• Have the ability to work independently, take initiative, and solve problems

• Have an entrepreneurial spirit to thrive in a fast-paced environment

• Demonstrate excellent verbal and written skills

• Display attention to detail

• Provide outstanding customer service

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