ERSEA - Data Coordinator

Starting Wage Range: $29.76/hr. - $38.39/hr.

Job Summary:

Provides enrollment, recruitment, selection, eligibility and attendance (ERSEA) coordination for the Head Start, Early Head Start and Preschool programs in accordance with the Head Start Performance Standards, Child Care Development Fund and Oregon Early Learning Division. Responsible for maintaining program database and record keeping system. Monitors grant requirements and submits related reports.   

Essential Functions:

• Responsible for ERSEA component (Enrollment, recruitment, selection, eligibility and attendance).
• Completes annual self-assessment of the ERSEA Component.
• Gathers, compiles and analyzes yearly outcome data on the ERSEA Component. Uses outcome data for long term strategic planning and to create Program Improvement Plans.
• Presents ERSEA data to the Policy Council and staff.
• Responsible for the complete and accurate collection, entry, reporting and maintenance of data, records and reports related to the application, eligibility, recruitment, selection, enrollment and attendance of children and families of the program.
• Develops and coordinates work plans, policies and procedures to ensure that federal and state rules and regulations, including Head Start Performance Standards, are followed.
• Provides training and technical assistance to Head Start staff and parents on enrollment, recruitment and child file documentation requirements in a small group setting or one-on-one.
• Trains Policy Council and Governing Body annually on the selection process and criteria.
• Coordinates and oversees program database management system training for program staff.
• Facilitates and executes a timely application process and determines and certifies eligibility per Head Start and CCDF Regulations.
• Proposes revisions to the program’s selection criteria on a yearly basis based on the findings of the community assessment and Head Start Regulations.
• Implements and monitors recruitment and maintains full enrollment in Early Head Start/Head Start programs year round.
• Performs detailed data entry and advanced record keeping to assure timely preparation of required reports.
• Submits monthly, quarterly and annual grant reports to funding agencies.
• Coordinates and develops standard reporting templates and a reporting calendar for all report submissions to ensure timely and quality reporting.
• Tracks, analyzes and addresses attendance challenges; coordinates with families and staff to remove barriers.
• Identifies, initiates, coordinates and conducts home visits with families according to Head Start Program Performance Standards.
• Reports monthly enrollment and attendance to appropriate managers and Office of Head Start.
• Maintains confidential financial information of applicants and participants.
• Provides program family support as needed.
• Gathers and submits information for the Program Information Report (PIR)
• Assists in the conduct and analysis of the Community Assessment.
• Works closely with accounting department to keep tuition information current.
• Participates in regular training programs and conferences at least 20 hours per year.
• Participates in developing and implementing short-term program and department plans.
• Reports child abuse/neglect to proper authorities as required.
• Maintains current knowledge and skills necessary to comply with Head Start and Early Head Start regulations and requirements.
• Monitors and coordinates grant requirements for multiple state and federal funders.
• Performs a variety of other duties as assigned by supervisor.

Supervisory:

• Supervises the day-to-day activities of assigned employees.
• Develops and coaches employees to meet their potential and fulfill their responsibilities.
• Ensures the hiring, training, promoting, assigning, disciplining and discharging of employees are in accordance with Tribal Law, including without limitation, the Tribal Employment Rights Ordinance (TERO).
• Assures staff adherence to all policies and procedures, work, safety and administrative rule, Tribal Law and State Regulations.
• Serves as a mentor, as requested, for Tribal career development

Education, Experience, and Licenses:

• Requires a Bachelor’s degree and three (3) years of related experience in a lead capacity.
• Requires one (1) year of supervisory experience.
• OR equivalent combination of education, training and experience

Driving Requirements:

• This position may require driving.

Qualifications, Registrations,