Purchasing Agent - Military Procurement Support

Position Title:

Purchasing Agent - Military Procurement Support

Salary Range:

Candidates may be considered for any level of position depending on qualifications and experience.
Salary is commensurate with position and experience.

Purchasing Agent, Grade 7, exempt, $64,753.34 - $84,179.33 per fiscal year.

Senior Purchasing Agent, Grade 9, exempt, $71,047.09 - $99,465.92 per fiscal year.

Principal Purchasing Agent, Grade 11, exempt, $81,341.82 - $113,878.54 per fiscal year.

Job Description Summary:

This position is responsible for executing Sourcewell’s Installation Support Program under an Intergovernmental Support Agreement (IGSA) partnering with the Army, Navy/USMC and future branches. This position is directly responsible for receiving requirements and specifications from military installations, requesting and analyzing quotes and proposals from Sourcewell awarded suppliers, providing obtained quotes and proposals to installation partners, issuing purchase/task orders, and performing administration of all orders for supplies, equipment, services, and construction projects. Administration may include facilitation of processes including supplier relations, specification analysis, delivery, invoicing, and addressing stakeholders’ questions and concerns. This position will develop strong relationships with assigned installations, suppliers, and internal Sourcewell teams. This position will be expected to work with several suppliers, installations, and clients with competing timelines and priorities while managing and meeting the expectations of each client. Construction project management, HVAC systems, building maintenance service contracts, construction scheduling are preferred.

Job Description:

Essential Duties and Responsibilities

1. Manage supplier/client interactions to ensure that profit and margin goals for this solution are met.

• With assistance, develop and execute on plans to drive growth in this solution and to ensure that profit and margin goals are met.

• Establish and maintain strong working relationships with Supplier Development Executives for assigned categories by communicating effectively and providing feedback on supplier performance and other key information related to this solution.

• Build a high-quality, trusted relationship with suppliers by being responsive to inquiries and providing accurate and complete information.

• Identify and resolve supplier and client issues to ensure that relationships are strengthened and that these transactions do not harm the Cooperative Purchasing program.

• Develop an understanding of trends and potential issues within the industries of assigned suppliers to help clients understand and manage availability and timing risks.

2. Manage relationships with installations and execute and monitor purchase order requests.

• Develop and manage relationships with installations to ensure satisfaction with Sourcewell and their purchase experience.

• Develop and manage requests of routine scope and complexity to ensure timely procurement of goods and services while adhering to budget constraints and to the organization's policies and procedures.

• Engage clients to understand required specifications and act as a liaison to the supplier to obtain quotes, product information, and applicable terms for client consideration.

• Execute new or modify existing requests based on updated specifications, or due to expiration of current quote.

• Assist with the processing of change order request, ensuring applicable documentation and approvals are captured according to policies and procedures.

• Obtain and communicate delivery schedules and keep client informed of any changes in anticipated delivery dates.

• Complete additional ancillary required documentation to support supplier execution of goods and services (i.e. Notice to Proceed orders).

• With guidance, coordinate and facilitate kickoff meetings, base access requirements and other related service requirements.

3. Support the invoicing, payment, and order documentation processes

• Assist with monitoring deadlines for acceptance of goods and manage any exceptions or deadline extensions requested, while working with client to resolve.

• Participate in work with Finance to ensure that upon acceptance by the client, invoices are issued, payments are received and any issues encountered by the clients are resolved quickly.

• With guidance, assist with managing progress payments requests for construction projects to ensure that payment requests are accurate and fully approved.

• Develop