Site Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Site Assistant, your future position?

Reporting to the Head of GBS, you will manage several operational activities related to: reception, events, facilities, administrative tasks and local HR.

 

Your main responsibilities will be:

Assistance to Direction:

• Prepare presentations and coordination of the director's agenda.
• Assistance in documentation and reports that need approval.
• Assist visitors from abroad (e.g.: Reservation of remises, rooms, hotels, complimentary parking and lunch or dinner places).
• Prepare expense reports in due time and form on own and director's expenses.

 

Facilities

• Support initiatives associated with Facilities and office management.
• Assistance for site-wide facilities (dining room, meeting rooms, kitchen).
• Maintain duplicate key stock (drawers, rooms, lockers).
• Administer meeting room use and organization of modular rooms.
• Organize on-off site social activities (celebrations, events, videos), coordination of all staff meetings with IT support.
• Organization and registration of GBS internal events and all staff meetings with IT support.

 

Reception

• Receive external people such as GBS and coordination of access (staff and garages).
• Handle phone calls, correspondence and incoming documentation from staff and suppliers.
• Manage requirements, purchase orders and receipts, on all GBS orders in this regard (bookstore, first aid kit, others) and stock control.
• Contact with suppliers and control of invoicing related to the area (e.g. remises, catering, cleaning).

 

This position is based in Martinez, Buenos Aires with an hybrid model (4 days at office and 1 day of home office).

 

Your professional profile includes:

• University degree in Administration or similar areas.
• 1+ years of experience in similar roles.
• Fluent English.
• Advance Microsoft Office knowledge.

 

Our Benefits:

• Annual bonus.
• Medical and dental insurance coverage.
• Career Development Opportunities with access to many virtual learning sessions.
• International working environment

 

#LI-Hybrid

 

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.