Associate Project Manager: Surgical Services EHR PMO

The Associate Project Manager (APM) works independently under general direction assuming primary responsibility for planning, directing, coordinating and delivering project activities through the entire project life cycle (from initiation to hand off to customer) that are limited in scope. The APM is responsible to support achievement of project objectives and completion on time, on budget, and in conformance to Mayo Clinic project management methodologies and standards.
The APM provides support to one or multiple small to medium size projects that have division or department level strategic importance. Project work has low to moderate risk and risk interdependencies, low to moderate interrelationships, and may have minimal costs associated. Responsible for managing established budget, participates in the development and tracking of project budgets. Position requires strict adherence to budget management and guidelines of both the assigned department and the institution. The APM regularly provides project information to project leaders, sponsors, and other areas as needed. Supports project communication to appropriate Subcommittee(s) and/or Division/Unit leadership. The APM may support medium to mega sized projects, as part of a project team in support of higher level project managers.
This individual may assist higher level project managers in the preparation of materials for presentation to institutional committees and oversight bodies. Supports decision making and formulation of potential solutions to accomplish agreed upon project objectives under direct supervision. The Associate Project Manager collaborates with other staff regarding project management practices, methods and standards. Performs additional job-related functions as detailed by immediate supervisor.

Awareness of and familiarity with Agile methodologies is important to this role. Many of the items important to an Agile process are not unique to Agile. This individual may participate in scrum processes and scrum meetings. They may work to increase efficiency, motivate the team, and advocate for changes that will ensure quality and timeliness. Involvement with project teams may include the following not already specified above:
(1) Guiding teams on Agile practices and values to implement critical projects
(2) Building a trusting and safe environment where problems can be raised and resolved
(3) Facilitating discussion, decision making, and conflict resolution

Bachelor's with 4 years related business experience, to include some project related experience. Project Management experience preferred. Education preference: project management, business administration, management. Certified Associate in Project Management (CAPM) preferred. 

Candidates should also include any certifications they have, which may include but are not necessarily limited to Certified Product Management, Certified Scrum Master (CSM), Advanced Certified Scrum Master (A-CSM), PMI Agile Certified Practitioner, and/or Certified Scrum Professional (CSP).

Additional Qualifications:

• Education preference: project management, business administration, management.
• Candidates should also include any certifications they have, which may include but are not necessarily limited to Certified Product Management, Certified Scrum Master (CSM), Advanced Certified Scrum Master (A-CSM), PMI Agile Certified Practitioner, and/or Certified Scrum Professional (CSP).
• Project Management experience supporting the surgical practice and/or Epic Electronic Environment EHR
• Previous experience managing projects across multiple sites and multiple disciplines
• Knowledge of Epic EHR and IT/Informatics/Clinical Systems Education Support Teams
• Experience in supporting the Surgical Practice in workflow optimization and EHR change request approval process and implementations
• Experience in managing large teams of direct/indirect staff, team development, team building, coaching, and consulting.
• Excellent verbal and written communication skills, high level of emotional intelligence, self-motivated, commitment and strategic insight, and highly organized.
• Requires skill in effective decision making and consensus management.
• Reliable and collaborative team player

Internal applicants should attach their three most recent performance appraisals.

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