Executive Assistant

Job Summary

The Executive Assistant provides high-level administrative, organizational, and communication support to the General Manager. This role manages complex calendars, coordinates meetings, events, travel, communications, and reporting, and serves as a trusted point of contact for internal and external stakeholders. The position requires strong judgment, discretion, confidentiality, attention to detail, and the ability to prioritize effectively in a dynamic operations environment.

Essential Functions

• Serves as a primary point of contact between the General Manager and internal and external stakeholders.
• Manages the General Manager’s calendar, including scheduling, meeting prioritization, travel logistics, and coordination of key engagements.  Assists the site leadership team as directed.
• Coordinates company meetings and events, including logistics, meeting space, catering, materials, handouts, travel arrangements, and related communications.
• Books travel arrangements, including flights, lodging, ground transportation, and related itinerary details.
• Prepares, edits, and coordinates documents, reports, presentations, meeting summaries, correspondence, and other materials for a variety of audiences.
• Supports non-routine administrative projects, including special events, document coordination, mailings, packages, and other site or departmental initiatives.
• Handles confidential and sensitive correspondence, records, and information with discretion, accuracy, and professionalism.
• Responds to employee administrative inquiries and provides guidance or support to department leaders and administrative staff as needed.
• Maintains regular, timely, and effective communication with the General Manager.
• Demonstrates strong organizational, communication, interpersonal, and problem-solving skills.
• Comply with all company policies and procedures, including safety, environmental, confidentiality, and code of conduct requirements.
• Travel occasionally to Kettle River Operations locations as business needs require.
• Performs other duties as assigned.

Qualifications and Skill Requirements

• Minimum of five years of progressively responsible administrative experience preferred, preferably supporting senior leaders or management teams.
• Proficient with Microsoft Office applications, including Outlook, Word, Teams, Excel, and PowerPoint.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Strong verbal, written, analytical, and persuasive communication skills, with the ability to interact professionally and effectively with employees and management at all levels.
• Ability to work independently and collaboratively as a member of the management support team.
• Strong administrative, organizational, technical writing, and document preparation skills.
• Ability to manage multiple priorities, meet deadlines, and adjust effectively to changing business needs.
• Working knowledge of administrative procedures, office practices, records management, and business communication standards.
• Working knowledge of grammar, punctuation, spelling, and style.
• Ability to use standard office equipment and technology, including phones, printers, copiers, and related business systems.
• Ability to function within the qualifications outlined in the attached physical demands sheets.
• Valid driver’s license and authorization to work in the United States.

Kinross Leadership Practices

• Creates an environment where nothing is more important than every employee returning home safe and healthy every day. 
• Creates an environment in which people are unfailingly treated with respect.
• Fosters the talent and potential of all employees by enabling them to grow, develop, and make a difference in the organization.
• Demonstrates that leadership in the areas of environmental performance and community and stakeholder relations is fundamental to the way we plan and manage our business. 
• Holds self and others accountable for the decisions, commitments, and behaviors required to deliver outstanding results.
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