ADMINISTRATIVE ASSISTANT II - 80000924

Requisition No: 878123 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80000924

 Pay Plan: Career Service

Position Number: 80000924 

Salary:  $1,491.85 Biweekly 

Posting Closing Date: 06/26/2026 

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The Department of Juvenile Justice salutes our heroes.

 

We are honored to have the opportunity to support our nation's veterans and their families.

 

We value the service given to our country and support the hiring of service members and military spouses.

 

THIS IS AN INTERNAL AGENCY OPPORTUNITY

FOR CURRENT DJJ EMPLOYEES ONLY

ANTICIPATED VACANCY

ERNAL AGENCY JOB OPPORTUNITY POSTING FOR DJJ EMPLOYEES ONLY

ANTICIPATED

LOCATION AND CONTACT INFORMATION:

 

LOCATION:   Circuit 8 Probation & Community Intervention, 14107 NW Highway 441, Suite 200, Alachua, FL 32615

CONTACT PERSON:  Sandra "Sandi" Brannan, Chief Probation Officer, 386-418-5235, sandi.brannan@fldjj.gov

STARTING SALARY:  $1,491.85 Biweekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher).

DESCRIPTION:

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.  Some positions in the occupation may be responsible for coordinating work and supervising employees.

JOB DESCRIPTION: 

Serves as the field liaison for Fiscal and General Service’s related activities. 

Coordinates, prepares, distributes and tracks complex and confidential reports, correspondences and other documents. 

Responsible for approving Accounting Financial Reports such as State Automated Accounting System (SAMAS) reports. 

Evaluates fiscal accountability, operational audits and other elements for management administration and operational function.

Provides input on recommendations for budget expenditures. 

Participates in the Circuit spending plan meetings to ensure budget is managed and expenditures controlled.

Orders supplies, ensures Direct Orders are completed timely for each fiscal year and oversees spending. 

Works with the state procurement system, ARIBA. (My Florida Market Place).

Maintains expenditure reports and process payment approvals.

Distributes required information to Finance and Accounting within specific timeframes. 

Communicates with contract providers, and headquarters staff; compiles, reviews, analyses and processes data for administrative decisions. 

Completes special assignments, research, and prepares reports.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

A high school diploma is required at the time of submission of the candidate profile.

Must be employed by the Department of Juvenile Justice as this is an Internal Job Posting.

Knowledge of business formats and office procedures.

Knowledge of and ability to use Microsoft Office Software including, Word, Excel, Power Point and Outlook.

Knowledge of administrative principles and practices.

Knowledge of the methods of data collection and the principles and techniques of effective communication.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, human resources, purchasing & report writing.

Ability to prepare correspondence and administrative reports.<