Assistant Director, Prospect Management and Data Analytics

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine—strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a remote work arrangement. The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

The Assistant Director of Prospect Management and Data Analytics is responsible for the data management and reporting in support of all aspects of Peabody Institute’s Development and Alumni Relations (DAR) function, in particular reports and processes that are specific to Johns Hopkins Advancement System (JHAS, a Salesforce CRM). Reports will provide accurate analytics, including comprehensive revenue projections, to support data-driven decision making for all team members and Peabody’s executive leadership. The position plays a pivotal role in developing fundraising and alumni engagement strategies and goals.

The Assistant Director oversees the data science/analytics strategy needs for the team, including reporting needs, data visualization, data mining/sourcing, and scoring model development, and provides leadership of the DAR team’s relationship with Office of Advancement Services including Prospect Management and Data Analytics, Research, and Gift Administration, and representing Peabody as needed in central meetings with the Office of Annual Giving.

The Assistant Director also leads improvements in data-related and business policies and procedures for the Institute, leveraging existing and identifying new tools and approaches to data, reporting, and process management. The strategic nature of the position’s responsibilities, number of internal and external partners, and fast pace of the work environment require an understanding of development and alumni engagement initiatives, as well as strong analytical and process development skills, project management experience, and interpersonal and business intelligence acumen.

The position reports to the Director of Development and works closely with the Associate Dean of External Relations, Development and Alumni Relations team members, and colleagues from Finance and Administration and IT. The Assistant Director will ensure the accurate processing of contributions, ensure timeline entry of prospect management “moves management”, and other strategic data entry needs for the team.

Key responsibilities:

Prospect Development Strategy and Portfolio Management:

• Leads the development and implementation of a robust prospect pipeline strategy to support movement of prospects through discovery, qualification, cultivation, and solicitation to build a sustainable philanthropic revenue pipeline for the Institute.
• Defines portfolio assignment strategy in collaboration with major and annual giving officers to ensure assignments are made equitably and strategically for discovery and qualification of new prospects.
• Supports prospect pipeline meetings with associate dean, director of development, and gift officers to review and prioritize ongoing prospect development work.
• Improves the efficacy of pipeline and portfolio requests to central services by understanding and communicating the nuances of Peabody’s donor and alumni constituencies and characteristics of high-potential Peabody prospects.
• Working closely with the Dean, Associate Dean and major gift officers to create and track a pipeline of potential volunteer leaders for the Peabody Institute Advisory Board; ensuring actions are recorded and follow up takes place in a timely manner.
• Develops and maintains campaign fundraising projections and estimates, and related campaign planning materials (e.g. top prospect lists, donor campaign pyramid, and funding needs).
• Researches industry best practices to identify key metrics to measure efficacy and impact of pipeline development activities; develops strategy to track pipeline-specific metrics and evaluate outcomes.
• Serves as the primary liaison with the Office of Development Research and the Office of Relationship Management and Prospect Analytics to source key information about managed prospects to support moves management and strategy discussions; ensures the capture of updated capacity and high-quality constituent data in the DAR JHAS CRM system.
• Identifies strategic opportuniti