Senior IT Management Assistant

ABOUT US

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy. 

We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.   

In this role you will:

• Provide administrative support to our Head of Technology Engineering and Infrastructure and to Senior Leaders across the organisation.

• To provide pro-active calendar management for Senior Management. Ensuring urgent items are highlighted, while resolving conflicting requests. This will include organizing, scheduling, and booking both external and internal meetings.

• Oversee and track high level priorities of Senior Management for upcoming Executive/Board/Regulatory meetings.

• Collect and prepare appropriate material for team/tribe meetings and other major team/tribe events (PowerPoint presentations, minutes of team meetings, etc.).

• Create purchase requisitions on behalf of the team/tribe using internal SAP systems.  Communicate and follow up with Procurement as needed.

• To provide support for Senior Management in respect of their varying travel requirements. To investigate travel options and book travel, including any visa requirements.

• To complete and submit all expense claims for Senior Management.

• Organize team/tribe events/off-sites/big room planning and ceremonies (calendar, logistics, catering, travel/expense).

• Provide general administrative support to Senior Management.

• Collaborate and work with peers on office wide internal events, such as brown bag sessions, townhalls, open doors, workshops (preparation, planning, logistics, setup etc.). 

• Demonstrate awareness of policies and procedures, suggest improvements where appropriate and communicate accordingly with Senior Management and teams/tribes.

What will make you successful?

We are seeking professionals with the following knowledge & expertise:

• Minimum of 5 years of experience of working in IT administrative management

• Exemplary planning, organisational and time management skills

• Multitask and prioritize daily workload.

• One Team mindset and ability to build relationships with peers, Senior Managers, and other stakeholders

• Discretion and confidentiality

• Adaptability and responsiveness to change.

• Ability to work autonomously, take accountability of work.

• High level verbal and written communications skills

• Excellent knowledge of MS Office

• Proficiency in English

What we offer

We put you in control of career

We give you a competitive package

We help you perform at your best

We help you make a difference

We give you the freedom to be yourself

We give you the freedom to be yourself. We are creating an environment of unique individuals – like you – with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.

If you believe you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.

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