Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Chemical Engineering DH

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Senior Administrative Coordinator II for External Engagement plays a pivotal role within the Chemical Engineering Department at Texas A&M University. Reporting directly to the Department Head, this position oversees and manages the department's external engagement initiatives, focusing on research support, recruitment and hiring, departmental awards, and various other external facing administrative duties. The individual will work closely with faculty, staff, and external stakeholders to support the department's mission and objectives.

Success in this role requires exceptional time management, strong organizational abilities, and the capacity to proactively identify and address needs. The individual must be a self-starter, a dependable team player, and someone who thrives in a fast-paced, collaborative environment.

Responsibilities:

Recruitment and Hiring:

• Coordinate administrative aspects of faculty recruitment and hiring processes.
• Assist in the promotion and recruitment of domestic graduate students.
• Manage faculty hiring using Interfolio and other online systems.
• Maintain accurate records on faculty recruiting, hiring, and placement.
• Assist with joint faculty appointments and maintain confidential faculty files.
• Oversee administrative support for faculty candidates and seminar speakers.

Internal and External Awards:

• Provide support for nominating Faculty for Internal and External Awards
• Manage communication, submission, and presentations for departmental awards.
• Assist in drafting letters and maintaining a database of award recipients.
• Oversee departmental award programs for faculty and staff.
• Work alongside the department's award committee to proactively find external awards to promote department faculty.

Research and External Support:

• Assist researchers with the preparation and submission of proposals for external funding.
• Identify potential funding sources and match them with departmental projects.
• Monitor and track submitted proposals and donor activity.
• Oversee the Department Advisory Council and provide support to research faculty.
• Work closely with the Director of Research.

Other Duties:

• Run expense reports for purchasing/travel cards.
• Cross-train with internal engagement duties and serve as backup to other administrative staff.
• Perform additional duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Seven years of related experience.

What is helpful:

• Proficiency in Microsoft Office.
• Experience in writing and editing documents.
• Strong time management and organizational skills.
• Ability to multitask and manage competing priorities.
• Effective interpersonal and communication skills.
• Ability to work cooperatively with others in a team environment.
• Strong planning and administrative abilities.
• Previous experience working within the Texas A&M University System or higher education.
• Advanced knowledge in word processing, writing, editing, proofing, and finalizing.
• Demonstrated initiative and a proactive, “go-getter” attitude.

Required Knowledge, Skills, and Abilities:

• Strong proficiency in word processing, spreadsheet, database, and presentatio