Administrative Assistant

Overview

Bags, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.”

 

We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.

 

Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.

 

You will...

o     This is an Administrative Assistant position starting at $19.00/houro     Full-Time Position Availableo     Previous Administrative, interviewing, and hiring experience preferred - Paid Trainingo     Annual Evaluationso     Benefits: 401k - Medical Insurance - Dental Insurance - Vision Insuranceo     Starting Pay $19.00/hour

 

Provide administrative support to include: hiring and onboarding/offboarding, scheduling, employee badging and billing/invoicing. Partnering with management to ensure that we are exceeding client expectations and providing the greatest customer service ever.

 

• Work with the facility manager to develop schedules in Kronos monitoring flight schedule and assist with adjustment of schedules daily as needed to meet client expectations and flight requirements
• Review and approve daily employee punches against their schedule
• May be asked to maintain attendance tracker for time and attendance purposes
• Complete badging application for new employees and renewal badges
• Submit employee terminations to HR for approval and email EAF, SANF, and supporting documentation to HR payroll for processing
• Order uniforms and office supplies
• Assist with administration of shift bids as directed
• Conduct Orientation for New Hires (parking, breakrooms, timeclock enrollment, etc.)
• Scheduling Interviews for hiring managers as directed
• Perform new hire onboarding tasks in the ATS system including; EIF, Form i9, document upload, etc.
• Attend meetings as assigned (corporate, operations, safety, client)
• Ensure safety guidelines established by the company are being followed (may be asked to be part of the operation safety committee)
• May be asked to cover in the operation in the absence of a supervisor

You have...

Salary Range:  $18/hr (+ tips)

This role is eligible to earn tips in addition to the posted hourly rate. 

 

Benefits:  Eligible employees will participate in the various benefits plans including medical, dental, vision,  flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.

• Understanding of HRIS systems including payroll, ATS, time and attendance

• Must be able to multi-task and manage confidential information

• Must possess excellent written and verbal communication skills

• Must possess strong organizational skills 

• Proficient in Microsoft Word

• Microsoft Excel and PowerPoint experience preferred 

• Pass required background and drug screens

• Be able to meet company appearance guidelines

• Available to work shift times required by our client or operational needs including nights, weekends, and holidays

• Be able to sit, stand, lift, climb, push and/or bend for extended periods of time and have the ability to lift objects and baggage with weights in excess of 70 pounds in a safe manner

Appearance Guidelines

 

Employees are expected at all times to present a professional business-like image, even when working behind the scenes. It is the policy of the Company that each employee’s dress, grooming, and personal hygiene should be appropriate to the work situation and be consistent with the Company’s business standards. 

 

• Clean & well-maintained approved uniforms must be worn on shift
• Additional requirements as specified by management

 

While performing the duties of this job, the employee is regularly required to use hands and fingers and to communicate with customers and fellow employees. The employee is frequently required to sit; reach with hands and arms; stand; walk. The employee is also frequently required to climb, balance, stoop, kneel, and crouch. In addition, the employee is required to of tw