Project Services Coordinator

About Lochner

Founded in 1944, Lochner is a trusted infrastructure services provider for aviation, surface transportation and water clients who need high-quality, forward-looking solutions to complex challenges. Our vision is to become a Top 100 leader in the A/E industry, centered on an agile, engaged, and empowered workforce coming together to embrace the art of the possible and make a lasting difference in our world.

Are you ready to join us on this journey?

As a people-centric company, Lochner’s purpose is to empower our team to put their knowledge to work, enhancing communities across the US. To achieve this, we hire candidates of all experiences and skillsets because amazing things happen when people with diverse backgrounds come together to solve problems. We believe collaboration is more than a buzz word — it is a guiding principle in which every point of view is valued and heard and is the driving force in delivering our best work. At all levels of the organization, we foster an entrepreneurial spirit and culture of autonomy to advance our strategic vision and continually seek our next success story.  Lochner – learn more about us

Your impact:

• Provide contract and administrative support to project managers across all phases of project delivery.
• Perform accurate data entry and assist with program tracking and management.
• Coordinate the preparation, review, and execution of project contracts, subconsultant agreements, and amendments in compliance with company policies.
• Monitor contract milestones, deliverables, and compliance requirements to support project teams and leadership.
• Manage billing cycles, including invoice preparation, submission, and reconciliation using Deltek Vision.
• Ensure accurate project setup and maintenance within Lochner’s project management systems.
• Maintain well-organized records of contracts, billing documentation, and project correspondence.
• Support budget tracking, financial reporting, and audit preparation as needed.
• Identify and recommend process improvements to enhance efficiency and accuracy in contract and billing workflows.

Who you are:

• High school diploma or equivalent required
• Minimum of 2 years of experience in contract administration, billing, or project coordination—preferably within the AEC (Architecture, Engineering, and Construction) industry.
• Proficiency in Deltek Vision, ProjectWise, and Microsoft Office Suite, particularly Excel.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Collaborative mindset with a proactive and solution-oriented approach.

Joining Lochner means gaining access to a comprehensive suite of benefits designed to support your health and financial well-being throughout your career.

Lochner Provides an Extensive Total Rewards Package That Includes:

• Competitive Premiums for Medical, Dental, and Vision
• Paid Time Off and Flexible Holiday Program
• Company-Paid Disability (including paid Maternity Leave) and Life Insurance
• Health Savings Accounts (HSA) with Employer Contribution
• Flexible Spending Accounts (FSA) for Medical Expenses and/or Dependent Care
• Paid Family Leave
• Retirement Plan with Employer Match
• Flexible Work Schedules (Hybrid or Remote, when possible)
• Wellness Program for Physical and Mental Health
• Lochner Cares Non-Profit 501c3
• Education and Training Assistance
• Employee Assistance Program
• Employee Discounts
• Paid Time Off for Charitable Acts of Service

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outside we