Grants Associate

As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), we are seeking a Grants Associate who will be responsible for review, problem resolution and institutional approval/signature authority for grant and incoming subgrant applications and awards. Reporting to the Associate Director of Grants, the ideal candidate will be a self-motivated, organized, team-oriented person who exercises good judgment, is attentive to detail and excels in a fast-paced, deadline-driven work environment. This central office research administration position is remote and has no financial responsibilities.

Specific Duties & Responsibilities

• Manages the central administration grants process from proposal submission through closeout for assigned SOM departments/divisions.
• Review, approve and submit grant and subgrant applications for federal, academic and non-profit sponsors and prime sponsors.
• Negotiates and executes non-profit grant and incoming subgrant awards and agreements on behalf of the University.
• Processes Just-In-Time request and sponsor prior approval requests and administrative updates, such as relinquishments, carryover, effort reductions, etc.
• Submit account setup requests for new awards or award updates.
• Remains informed and up to date on events, regulations and changes that affect sponsored projects.
• Interprets guidelines and assist in applying them to specific proposals, awards and issues.
• Provides guidelines and mentoring to department partners on best practices in pre-award administration.
• Assists Associate and Assistant Director and team with the development and presentation of specialized and ad-hoc trainings for the SOM research community as needed.
• Works collaboratively within the Office of Research Administration as well as with other central University offices, external organizations, collaborators and sponsors.
• Other duties as assigned by supervisor.

• B.A. or B.S. or a minimum of three years’ experience in research administration with some specialized experience in grant administration.
• Demonstrated understanding of research administration best practices.
• Must be able to manage competing priorities with multiple—sometimes tight—deadlines.
• Proficiency in Microsoft Word, Microsoft Excel, Adobe Acrobat and various federal and non-federal electronic proposal submission and award management systems: eRACommons, Grants.gov, ASSIST, proposalCENTRAL, fastlane/Research.gov, etc.
• Familiarity with federal agency policies, regulations, application requirements and their application to sponsored research.
• Excellent oral, verbal and written communication skills.
  

Classified Title: Grants Associate 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($75,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5 pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Admin Res Sponsored Projects  
Personnel area: School of Medicine