ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 47260

Opening Date: 05/20/2025
Closing Date: 06/03/2025
​Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Salary: (Effective 7/1/25) $5,637 - $8,389/month ($67,644 - $100,668/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire an Administrative Assistant I for the Elizabeth Packard Mental Health Center located in Springfield, Illinois to serve as a highly responsible confidential administrative support for the Hospital Chief Executive Officer. Prepares a wide variety of confidential, complex and sensitive documents and reports which impact hospital policies, procedures, programs and service delivery at a minimum and medium security mental health facility. Serves as correspondence control manager for the Hospital Chief Executive Officer. Tracks the status of on-going OIG investigations. Serves as primary timekeeper for the Hospital Chief Executive Officer’s subordinates. Organizes and attends meetings and provides documentation.

Essential Functions

• Serves as a highly responsible confidential administrative support to the Hospital Chief Executive Officer at Elizabeth Packard Mental Health Center.
• Logs and tracks evaluation due dates for all staff and ensures communication is sent to supervisors.
• Serves as correspondence control manager for the Hospital Chief Executive Officer, answering phone lines for Elizabeth Packard Mental Health Center’s main number.
• Tracks the status of all on-going OIG investigations.
• Responds to verbal inquiries for general and specific information from individuals in the community, Central Officer, other state entities, surveyors, auditors, etc.
• Serves as primary timekeeper for the Hospital Chief Executive Officer’s subordinates, records employees’ daily attendance on appropriate forms and submits to the Payroll/Timekeeping Office. 
• Attends meetings with the Hospital Chief Executive Officer, writes summaries of meetings and develops a tracking system for projects assigned during the meetings.
• Updates policies