Team Executive Assistant - Global Finance

Role Description

This role is to provide highly capable and efficient administrative support for a group of FNZ executives within the Group Finance function and therefore positively impacting on the efficiency of the team. The role will additionally support the FNZ Admin team by providing resource cover and supplementary capacity as required to ensure optimum running of the business.

This role will sit within the Support Services Team (SS). The SS team is responsible for supporting the business, providing a quality service to both internal and external clients.

Specific Role Responsibilities

• Assist the Finance Executives with scheduling challenging meetings with senior leaders or clients, focusing on few dynamic agendas of specific team members
• Manage team related administrative work i.e. processing of credit card and cash expenses
• Manage team travel or event arrangements
• Become familiar with the team workload in order to assist efficiently
• Familiarise with executives’ internal/external clients & direct reports; be available to support the team as required
• Own weekly/monthly Finance Team meetings, ensure all is in place and the corresponding documents shared prior to the meeting
• Attend team meetings as required – publish agendas, action items/minutes
• Pro-active follow up to ensure tasks have been executed as previously agreed and planned
• Maintain distribution lists within Finance
• Procurement processing
• Undertake any other projects/ tasks as may be reasonably required to facilitate the smooth operation of the team.

Experience required

• Previous experience of working in a software development/FS environment would be an advantage.
• Minimum of 3 years’ experience in a PA/EA role.
• Motivated to exceed expectations, and ability to represent company image & values.
• Proactive.
• Eye for detail and perfectionists view of service standards.
• Able to manage people and service providers.
• Good problem solver - logical and reactive in response to unexpected queries/circumstances.
• Must demonstrate flexibility to get involved in tasks at all levels.
• Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required.
• Relationship building skills essential for staff, customers, service providers.
• A good working knowledge of Word, Excel and PowerPoint is required.
• Confident, and able to take initiative given client and delivery-focused environment.
• Independent, self- directing and delivery focused working style.
• Good team communication skills, confident in dealing with internal and external clients.
• An understanding of confidentiality issues and the use of discretion.

About FNZ Culture  

Our culture is what drives us. It's at the heart of who we are and everything we do. It's what inspires, excites and moves us forward. Our ambition is to create a culture for growth, one that opens up limitless opportunities for our employees, customers and the wider world. At FNZ we know that great impact is only possible with great teamwork.  

That’s why we value the strength and diversity of thought in our global team.  

The FNZ Way is the cornerstone of what we do. It is comprised of four values that set the standard for how everyone at FNZ interacts with each other, with our customers, and with all our diverse stakeholders around the world. 

Customer obsessed for the long-term  Think big and make an impact   Act now and own it all the way  Challenge, commit and win together 

Read more about The FNZ Way and our values: www.fnz.com/culture 

Opportunities 

• Right from day one, you will work alongside exceptional, multicultural teams - experts in their respective fields - who will inspire and challenge you to make your greatest impact.  
• Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies; 
• Working in a flexible and agile way that meets the needs of the business and personal circumstances;  
• Remuneration, significant financial rewards and career advancement is based on individual contribution and business impact rather than tenure or seniority; 
• We provide global career opportunities for our best employees at any of our offices in the UK, EU, US, Canada, South Africa and APAC. 

Commitment to Equal Opportu