Executive Assistant II

Salary Range: $46,000 - $60,000

Job Posting End Date: 5/22/2025

 

 

Worker Designation – This role is an onsite role. You will be required to work at the Communicorp - Lockwood in Columbus, GA during your set working schedule.

 

 

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

 

 

What does it take to be successful in this role?

• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) (preferred) 
• Excellent oral, written and interpersonal communications skills to interact effectively, exercise discretion, judgment, and diplomacy when dealing with internal and external customers, and senior and executive management 
• Self-starter

 

Education & Experience Required

• High school graduate
• Four years of administrative support experience, including one year supporting executive-level management

Or an equivalent combination of education and experience

 

Education & Experience Preferred

• Bachelor's Degree

 

Travel

Not Required

 

Principal Duties & Responsibilities

• Prepares a variety of sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries 
• Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes 
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department’s budget; submits travel and other expenses for payment or reimbursement 
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records 
• Provides administrative support related to the operational functions of the department, and assists with the training and development of subordinate secretaries and other administrative staff 
• Support leadership team through coordinating divisional/departmental meetings and events as well as supporting company events including Employee Appreciation Week, holiday celebrations, etc. 
• Performs other duties as required

 

Total Rewards

The salary range for this job is $46,000 - $60,000. This range is specific to the job and salary offers consider a wide range of factors that are considered in making compensation decisions, including, but not limited to: education, experience, licensure, certifications, geographic location, and peer compensation. The range has been created in g