Accounts Payable Specialist

Description

LUV Car Wash was founded in Sept of 2021, and we have rapidly grown to over 80 locations in 6 states, including CA, NV, FL, GA, PA, and NJ. We are looking to add an Accounts Payable Specialist to our growing team to help us continue our mission to become the best car wash in the industry.

Benefits: 

401K match 

Health Benefits/HSA 

Vision 

Dental 

Life insurance

Vacation 

Sick Time 

Employee Discount program 

EAP 

General Summary of Duties: This position is primarily responsible for ensuring the timely and correct entry of the company’s expenses and liabilities. The Accounts Payable Specialist must possess meticulous attention to detail, accuracy, organization, and follow-through. This position will work closely with others in accounting, the ability to work with a team, communicate, and collaborate well is a must.

Reports To: Accounts Payable Supervisor   

FLSA Status: Non-Exempt 

Physical Demands:  

• Prolonged periods of sitting at a desk and working on a computer 
• Occasional prolonged periods of walking/standing.  
• Must be able to lift 15 pounds at times. 

Essential Functions: 

• Manage and monitor corporate credit card account (Divvy). This includes daily Admin approval of coding for all posted transactions, adding/removing users, and misc. maintenance.
• Maintain Utility Analysis spreadsheet, which tracks utility invoices, car counts, etc.- this includes full ownership.
• Monitor AP email inbox: Research, respond, send invoices to bill.com, forward, file, etc., to empty the inbox daily.
• Review and forward invoices to Bill.com with appropriate coding
• Assist in maintaining the centralized purchasing/accounts payable master system including vendor creation, blocking, purging, and maintenance, terms establishment, and account reconciliation.
• Research and resolve issues and exceptions.
• Assist with denied invoices, invoice responsibility dates, etc.
• Maintain complete electronic files of invoices, forms, documents, and guides.
• Ensure adherence to company policies and procedures with all necessary internal controls surrounding financial transactions and approval authorizations as delegated by management.
• Assist with the month-end close.
• Assist with tax and audit preparation.
• Work with RSM (outsourced accounting team) to provide them with the information they need.
• Assist AR Dept. with downloading and filing monthly merchant account statements.
• Other duties as assigned.

Job holder must demonstrate current competencies applicable to the job position. Every employee is required to remain updated on company policies and affairs through appropriate sources, such as the internal employee website. 

Requirements

Education:  

• HSD, bachelor’s degree preferred.

Experience:   

• 5+ years of AP experience w/high volume of payables.

Requirements:  

• Excellent interpersonal, negotiation, and conflict resolution skills. 
• Commitment to act with integrity, professionalism, and confidentiality. 
• Excellent Microsoft Office 365 skills.
• Excellent knowledge of Pivot table and VLOOKUP.