Senior Executive Assistant

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 1,500 of the brightest and most innovative people in tech located across more than 20 offices across the globe. Valued at US$5.6 billion and backed by world-leading investors including Sequoia, Lone Pine, Greenoaks, DST Global, Salesforce Ventures and Mastercard, Airwallex is leading the charge in building the global payments and financial platform of the future. If you're ready to do the most ambitious work of your career, join us.

About the team 

The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs, strategic HR initiatives, and a deep understanding of our people's needs, we cultivate a collaborative and engaging environment that fuels Airwallex's continued growth and success.

What you’ll do 

The Executive Assistant will provide support to the Americas-based senior leadership, primarily the Executive General Manager, Americas and VP, Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed. 

This role is based in San Francisco. 

Responsibilities: 

• Manage and coordinate calendars for multiple senior leaders across different time zones 

• Run team meetings and help with large company meetings such as all hands, offsites etc

• Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives

• Proactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.

• Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements

• Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)

• Coordinate company and team events (e.g., sales kickoffs, EOY parties, etc.) 

• Assist in preparing documents and presentations

• Manage invoices and expenses

• Assist with the coordination of new workplace initiatives 

• Occasionally help with reception, office management, and other project tasks

Who are you

We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory.

Minimum qualifications: 

• Deep experience in a similar role with at least 5 years in EA/ABP role supporting senior executives

• Diligence, reliability, and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters

• Appetite for new challenges and opportunities

• Experience fostering a positive, spirited and collaborative working environment 

• Exceptional written and verbal communication skills

• Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Preferred qualifications: 

• Experience working in one or more fast-paced entrepreneurial/startup environments

• Some familiarity with fintech/financial services companies and industry terminology

Equal opportunity

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientati