Summer Seasonal Information Specialist - Outdoor Recreation

The Information Specialist provides clerical, administrative, informational, and operational support to the Outdoor Recreation department manager and staff.

• Assists with coordinating activities, schedules, appointments and meetings.
• Assists staff with administrative functions in the planning and implementation of programs and special events as needed.
• Organizes and proofs printed material prior to submission, including end of month reports, annual reports, and staff schedules.
• Provides information for program participants. Registers program participants (online, over the phone, or in person), answers calls/written inquiries, and provides information or  directs requester to appropriate persons or agencies who can assist. Maintains waivers and program registrations.
• Handles revenue and purchases according to Park District policies and procedures, as  associated with program registration and program operations:
  • Makes deposits at the bank for program revenue as requested.
  • Assists with preparing purchasing requisitions/tracking and Procard coding through Munis. 
  • Helps coordinate and prepare fixed asset inventory, inventories and makes purchases, and maintains records.
  • Assists the manager and staff with budget analysis, budget tracking, and data entry.
• Compiles reports of monthly activities and attendance.
• Assists with promoting programming online, monitors social media promotions, and updates website information.
• Performs daily operational duties as needed/requested such as opening and closing building(s), records program attendance, inspects and performs light maintenance of building as needed/requested.
• Travels to various locations throughout the Park District to assist with special event registrations and programs.

Qualifications

• High School diploma or equivalent required.
• A minimum of one year of administrative experience required.
• Willing to be certified, or currently certified in CPR/First Aid and AED use.
• Proficiency in computer software programs including Microsoft Word and Excel.
• Familiarity with internet communications and social media.
• Excellent interpersonal communication skills; enjoys regularly interacting with the public.
• Ability to develop and maintain effective working relationships with stakeholders, including employees and the general public.
• Ability to speak and write clearly, concisely and persuasively using correct grammar, spelling and punctuation with ability to communicate one-on-one or in group settings.
• Ability to perform work with a high degree of accuracy and organization.
• Ability to work cooperatively with others.
• Ability to perform with considerable independence and initiative.

Work Schedule: Monday - Friday, 40 hours/week from mid-March - mid-September, occasional evening and weekend shifts.

Application Deadline: Open until filled.