Coordinator, Accounts Receivable & Business Administration

Reports to: Director of Finance

Department: Finance

Status: Full-Time, Non-Exempt

About Central Park and the Central Park Conservancy

Central Park is one of the world's most famous and beloved public spaces. Designed by Frederick Law Olmsted and Calvert Vaux in 1858, the 843-acre Park was the country's first purpose-built public park and is a National Historic Landmark and a New York Scenic Landmark. The Central Park Conservancy, a private, not-for-profit organization, was founded in 1980 to rescue the Park, which had fallen into serious disrepair. Since then, the Conservancy has overseen the investment of over $1.6 billion in the restoration of the Park, which now hosts over 40 million visitors a year.

The Conservancy is one of the largest and most successful public private partnerships in New York City and is considered a major civic institution given its impact on the health and vibrancy of both the Park and the City.  The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from urban life. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of its care, including landscape maintenance, capital improvements, and the visitor experience. The Conservancy employs roughly 400 people and has an annual operating budget of $120 million. 

Job Summary

The Coordinator, Accounts Receivable & Business Administration is a hybrid role supporting both the finance and business administration teams.

The Coordinator will provide executive and administrative support to the Chief Financial Officer and Director of Business Administration during board cycles.  The Coordinator will also support the Senior Accounting Manager with various accounts receivable tasks and the Director of Finance for ensuring accurate documentation, compliance, and recordkeeping related to the organization’s investments.

Summary of Essential Job Functions

Accounts Receivable (50%)

Support the Senior Accounting Manager for all donor payment data entry in the donor management system, including:

• Batch all incoming gifts and enter Raiser’s Edge donor management information system, consult with Development Department for appropriate allocation of funds.
• Process checks and credit card donations and deposit in CPC account.
• Enter batch data into Raiser’s Edge, print batch reports, proofread all data.
• Maintain batch report files with copies of check and support documentation.
• Process all gift adjustments for donor records in Raiser’s Edge.
• Work closely with other Finance staff and Senior Accounting Manager to ensure cash receivable reconciliation between Raiser’s Edge and Workday accounting software.
• Respond to and prepare audit information as required.
• Maintain accurate records and control reports.

Business Administration and Administrative Support (50%)

• Assist in managing the CFO’s day-to-day calendar, including scheduling meetings and prioritizing the most sensitive matters; manage other meetings and calendars as directed to support other team members in Finance and Administration.
• Assist with coordination of Board of Trustees and Committee meetings.
• Assist the Director of Finance with the administration of investment documentation, including maintaining accurate records, monitoring compliance requirements, and supporting proper documentation and reporting processes.
• Provide administrative support to the Finance team with duties related to the following areas: the annual finance audit, tax filings, charity solicitation registrations, corporate credit cards and other tasks, as needed
• Provide support with new vendor set-up process

• Provide assistance with vendor contracts; review contracts for accuracy and compliance to procedures; submit contracts into SpringCM and follow up as needed for approval; manage archives of contracts; facilitate vendor payments.
• Assist with organization and maintenance of offsite document archives for the Finance team.
• Reconcile monthly credit card expenses in system for CFO, VP of Finance and VP of IT.
• Coordinate catering for various meetings.
• Provide administrative assistance and project support to the Senior Legal Counsel & Director of Corporate Compliance with litigation matters.

Minimum Requirements

• 1 to 3 years of experience working in a finance and/or business administration department.
• Bachelor’s degree in accounting or a related field and/or equivalent combination of education and experience.
• Knowledge of Workday and/or Blackbaud Raiser’s Edge is a plus
• Excellent planning and organizati