Administrative Assistant

Requisition ID: 282879 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Kennedy Space C 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Project Overview:

Bechtel currently manages the Mobile Launcher 2 Project which is the design and construction of a launch platform for the National Aeronautics and Space Administration (NASA). The purpose of ML2, located at Kennedy Space Center (KSC), is to provide a launch platform for the Space Launch System (SLS), an advanced launch vehicle that will fill America’s need for deep space missions.

 

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.#LI-KL1

 

Major Responsibilities:

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision​.
• Handles routine and complicated items independently and anticipates problems and changing priorities​.
• Coordinate meetings arrange for conference rooms, equipment, and refreshments.
• Organize material for meetings, presentations, and training sessions.
• Organize presentations and training material on the share drives while maintaining version control.  
• Maintain professional appearance of conference rooms. Replenish supplies, as needed.
• Coordinate service awards luncheons and dinners.
• Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Maintain and update distribution lists for email distribution. 
• Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information​.
• Maintains a file of important matters for the executive’s attention upon return​.
• Anticipates changing priorities and problems, alerting the manager as required​.
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​.
• Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting.
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May