Finance and Budget Specialist

JOB TITLE

Finance and Budget Specialist

LOCATION

Worcester

DEPARTMENT NAME

Finance & Budget

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

The Finance and Budget Specialist in the FP&A office supports day-to-day financial operations by assisting with budget tracking, routine analysis, and responding to inquiries from various departments. This position plays a vital role in ensuring accurate financial reporting and helping to maintain financial integrity across the university.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION

Key Responsibilities:

• Budget and Financial Inquiries and Support: Assist departments with financial and budgetary information, ensuring alignment with university financial policies and guidelines. Serve as a point of contact for financial inquiries from faculty and staff, providing timely responses and assistance with financial-related questions.

• Budget and Financial Tracking and Training: Ensure accuracy in financial data entry and tracking of operating and capital budgets, startup accounts, teaching/research assistance and professorships tracking. Assist in preparation and understanding of reports or summaries for internal stakeholders, including budget-to-actual and non-operating funds analysis. Process operating budget amendments.

• Positions Management: Process positions budget amendments, be responsible for monthly vacancy savings reconciliation, and fixed-term positions monitoring.

• Data Collection/Routine Analysis: Collect data and conduct basic financial analyses to provide insights to support departmental managers in their decision-making.

• Process Documentation: Review and assess financial process documentation and provide recommendations to enhance efficiency, accuracy, and transparency.

• Collaboration: Work with other departments to gather necessary financial information and provide support for their budgeting and financial needs.

• Ad Hoc Tasks: Assist with special projects and ad hoc analyses, contributing to the overall financial planning process.

• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Qualifications:

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Experience: 1-2 years of experience in financial analysis, budgeting, or administrative roles.

Technical Skills:

• Proficient in Excel.

• Analytical Skills: Basic analytical skills, with a willingness to learn and grow in financial analysis and reporting.

• Communication Skills: Strong written and verbal communication skills and willingness to communicate with a variety of constituents.

• Team Player: Ability to work collaboratively in a team-oriented environment, supporting various departments as needed.

Preferred Skills:

• Experience with Workday is a plus.

• Understanding of budgeting processes and financial principles.

• Experience with data entry and maintaining financial records.

• A proactive approach to problem-solving and assisting others.

Please include a resume and cover letter for consideration.

Hiring range is $62,000 to $64,000. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more!

This is an on-site role with the opportunity for a flexible, hybrid schedule following a 6-month review with your manager.

FLSA STATUS

United States of America (Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with​ diverse backgrounds and experienc