Administrative Assistant

<p>Our associates celebrate lives. We celebrate our associates.</p><p></p><p></p>Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.<p></p><p></p><p><b>JOB <span>RESPONSIBILITIES </span> </b></p><ul><li>Schedules meetings</li><li>Makes travel arrangements</li><li>Plans events</li><li>Completes management expense reports</li><li>Responds to inquiries in writing and or verbally </li><li>Pulls monthly reports</li><li>Enters contract details into information system and maintains other related documents</li><li>Orders and checks memorial to ensure accuracy</li><li>Processes annual funeral home and cemetery license renewals</li><li>Codes and scans invoices</li><li>Processes accounts payable and other accounting support transactions</li><li>Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members</li><li>Schedules call-in appointments for Sales</li><li>Files and maintains customer information</li><li>Maintains office and facility supplies as well as fax machines, copiers and network printers</li><li>Prepares daily schedules</li><li>Administers HR processes including new hire paperwork, background checks and bonus processing</li><li>Maintains processes to ensure compliance with policies and procedures including SOX administration and audit</li><li>Trains others on policies, procedures and new company initiatives</li><li>Maintains a friendly attitude offering assistance and guidance to all persons entering the location</li></ul><p></p><p><b>MINIMUM REQUIREMENTS</b></p><p></p><p><b>Education </b></p><ul><li>High school diploma or equivalent</li></ul><p></p><p><b>Experience</b></p><ul><li>3 years of experience working in a customer-focused and fast-paced professional environment</li></ul><p></p><p><b>Knowledge, Skills and Abilities</b></p><ul><li>Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills</li><li>Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console</li><li>Ability to handle confidential and sensitive information with discretion</li><li>Effective communication skills, both orally and in writing</li><li>High level of compassion and integrity</li><li>Ability to follow instructions and work with minimal supervision</li></ul><p></p><p><b>Compensation</b></p><p>$21.00 Hourly</p><p></p>Postal Code: 04103<p></p><p></p>Category (Portal Searching): Administration and Clerical<p></p><p></p>Job Location: US-ME - Portland