HEI - Administrative Assistant

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We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

 

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

 

 

 

BRIEF POSTING DESCRIPTION:

The E Z8 LEGAL & ADMIN/CORP SECRETARY Department of the E LEGAL & ADMIN/CORP SECRETARY Division at Hawaiian Electric Industries has 1 Management vacancy available. (Role: Non-Exempt)

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JOB FUNCTION:

Provides broad administrative and clerical support to the Office of the Executive Vice President, General Counsel, CAO and Corporate Secretary at Hawaiian Electric Industries, Inc. (HEI), a NYSE-listed public company (NYSE:HE). HEI is the parent company of Hawaiian Electric Company, Inc. and American Savings Bank, F.S.B.

 

ESSENTIAL FUNCTIONS:

• Performs broad administrative and clerical duties for the Legal & Administration and Corporate Secretary department, including, but not limited to: scheduling meetings; preparing, editing and proofreading documents; initiating and responding to correspondence; creating and maintaining reports, files and records; maintaining department office supplies and records management program; processing invoices for payment; preparing department budget, expense reports and reimbursements; and coordinating travel arrangements.
• Assists with HEI and subsidiary Board of Directors and corporate governance matters, including but not limited to: uploading board materials to the Board portal and preparing board books for board and committee meetings; setting up and breaking down the boardroom before and after scheduled meetings; arranging refreshments for Board and committee meetings; creating Board surveys, questionnaires and evaluations; preparing and reviewing director compensation payments and statements; assisting in the coordination of the Annual Shareholders Meeting.
• Assists with Administration matters, including but not limited to, providing administrative support to various employee assistance programs; maintaining the HEI Parking and Bus Pass Program; coordinating company charitable events; managing facility requests, such as working with property management and outside vendors on maintenance and trouble calls and coordinating access to HEI’s corporate offices.
• Assists with Legal and Compliance matters, such as preparing due diligence and legal letters; maintaining company contract files, power of attorney and non-disclosure agreements; and administrative support on special projects.

 

BASIC QUALIFICATIONS:

Knowledge Requirements

• Working knowledge of general office procedures and practices.
• Working knowledge of personal computers and related software applications (i.e. spreadsheets, word processing, database management, etc.).

 

Skills Requirements

• Professional level administrative and organizational skills to assess the demands of a given task and recommend proper action.
• Demonstrated interpersonal skills to work with various groups or individuals, including executives and directors, frequently dealing with sensitive and difficult issues.
• Demonstrated ability to meet schedules and deadlines with thorough, accurate and quality work products.
• Detail oriented and ability to multitask.
• Excellent oral and written skills to effectively communicate with all levels of the organization and public sector.
• Demonstrated ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Flexibility to work overtime hours during peak periods.
• Ability to handle highly sensitive and confidential issues discreetly and professionally.
• Analytical skills and the abilit