Analyst, Global Conferences & Events

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares is looking for an Analyst, Event Manager to join the Global Conferences & Events team. The team is part of the Global Clients Solutions group and has members based in New York, Los Angeles, London, and Mumbai. The Analyst, Event Manager will be responsible for planning small-sized events from initial concept discussions through execution. Events are hosted in person and virtually, and typically range in size from 10 to 50 attendees. The individual will manage multiple vendor relationships and will closely align, and effectively interface and liaise with North America Relationship Managers within the Global Client Solutions Group as well as additional stakeholders.   

The successful candidate will work closely with business leaders to understand and implement the event requirements within the regional division. Strong project management skills are essential for executing comprehensive event logistics, including budgeting, venue selection, contract negotiation, catering, audiovisual arrangements, and onsite assistance. As a detail oriented and deadline driven professional, the candidate will excel in a fast-paced setting, ensuring the delivery of outstanding events.

Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.

Reporting Relationships                                       

Reports to: Vice President, Small Meeting Management, Global Client Solutions

Primary functions and essential responsibilities

• Successfully plan and execute small-sized in-person investor events, including breakfast seminars, lunches, speaker series, dinners, receptions, roadshows, sporting events, and internal offsites

• Manage virtual events such as webinars including coordination and operation of virtual platforms such as Zoom

• Coordinate participation, membership, and sponsorship of several third-party industry conferences

• Responsible for event logistics such as venue research and contracting, food and beverage, transportation, hotel room block, gifts, production/audiovisual management, and onsite execution

• Manage event budgets, including creation, reconciliation, and invoice processing

• Provide onsite support for industry events and conferences

• Liaise with stakeholders to understand event schedule, requirements, and timelines

• Partner with internal teams such as Creative Solutions on invitation design and event branding, and Compliance on invitation list approval  

• Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised

• Partner with Event Registration team on RSVP tracking in Cvent & Salesforce and report distribution to stakeholders

• Take on ad hoc projects and support the broader team as needed

Education

• Bachelor’s Degree required with outstanding academic record

Experience Required

• 1-4 years of events experience required

• Experience in financial services industry strongly preferred

General Requirements

• Proficiency in Excel, PowerPoint and Word and experience in Cvent and Salesforce

• Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards

• Adept at time management to successfully manage multiple priorities with high stakes deadlines; results oriented

• Strong communication skills, both written and interpersonal; client service oriented

• Capability of interacting with key stakeholders to direct prioritization of related activity

• Attention to detail and analytical thinking

• Good jud