Accounts Receivable/Accounts Payable Specialist

Description

SUMMARY: The Accounts Receivable/Accounts Payable Specialist position will specialize in Accounts Receivable (A/R) and Accounts Payable (A/P) and is responsible for cash receipt and deposit entry. This role serves as back up for Child Development Center parent and agency billing, requisition approvals, and bill pay entry. The position also supports the Finance Team during the annual audit. The ideal candidate for this position will support the long-term sustainability of the organization with attention to detail in the accounting cycle, and ensuring transparent, proactive support of employees, vendors and stakeholders in our financial operations.

Boys & Girls Club Mission: To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Boys & Girls Club Vision: To provide a world-class Club Experience that assures success is within reach of every young person who enters our doors with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.

Boys & Girls Clubs of America Pillars: Through targeted and meaningful programs, Clubs are working to provide a world-class Club experience that ensures success is within reach of every young person. All members are on track to achieve our priority outcomes:

• Academic Success – Graduating from high school ready for college, trade school, military, or employment
• Character & Leadership – Being an engaged citizen who is involved in the community, registering to vote, and modeling strong character
• Healthy Lifestyles – Adopting a nutritious diet, practicing healthy lifestyle choices, and making a lifelong commitment to fitness

Boys & Girls Clubs – Alaska Pillars:

• Provide DEI-centric, best-in-class child services & youth programming.
• Provide high-quality integrated, educational, athletic, behavioral, job skill development programming.
• Develop financial and funding models that ensure long-term sustainability.
• Hire and develop the highest skilled, qualified, and diverse workforce.
• Ensure proper administrative, staff and board, infrastructure/internal operations are in place to support BGC Alaska’s growth and development.

ESSENTIAL JOB RESPONSIBILITIES

• Record cash receipts utilizing appropriate software for membership registration payments, childcare private pay and agency payments, corporate and individual donation and sponsor payments, grant payments, and other receivables
• Record deposits of cash receipts based on weekly bank activity using appropriate software
• Communicate with appropriate departments to determine accurate information for cash receipt recording
• Collect, analyze, and save cash receipt and deposit backup files
• Receive, record, and submit Military Youth Outreach (MYO) forms from participating clubhouses
• Serve as initial requisition approver as needed
• Serve as backup for childcare private pay and agency billing as needed
• Serve as backup for bill pay entry as needed
• Take appropriate action for assigned emails in shared Finance Department email inboxes
• Support annual audit process as required, including compiling and reviewing A/R audit test selections
• Maintain proactive and professional customer service within the organization and with customers, vendors and community partners
• Follow policies and procedures in assigned areas of responsibility
• Maintain technology, tools, and equipment, including utilizing relevant training
• Ensure department and document security through appropriate confidentiality and access control practices
• Work as part of a team to implement initiatives and annual departmental strategic plans
• Provide input on strategic planning as requested

Requirements

SKILLS & KNOWLEDGE REQUIRED

If you meet most qualifications, have diverse range of lived experiences, and a passion for serving Alaska’s youth, you are welcome to apply. 

• Associates Degree (A.A.S.) from an accredited college or university in accounting preferred OR coursework completed in accounting and willingness to complete an employer supported education completion plan for a related A.A. within 3 years
• Professional experience with bookkeeping and accounting preferred
• Ability to demonstrate fluency with formulas and pivot tables in Microsoft Excel
• Strong computer skills including Microsoft Suite and web-based communication platforms
• Ability to communicate effectively in writing and orally
• Ability to ac