Security Event Coordinator

Company Overview:

Securitas Security Services USA, Inc. is a leading provider of security services dedicated to safeguarding the most valuable assets of our clients. Guided by our core values of Integrity, Vigilance, and Helpfulness, our diverse team delivers best-in-class security solutions across industries. We are currently seeking a talented and motivated Events Coordinator to join our team and support our client site based in Mountain View, CA; San Diego, CA; Plano, TX; or Atlanta, GA, serving the North America region.

Position: Events Coordinator

Location: Mountain View, CA (Client Site Based)
Reports to: GCA Program Director
Salary: $72,800 - $79,040 annually, plus benefits

Role Overview:

The Events Coordinator will provide key administrative and coordination support to ensure that all events are executed successfully, in alignment with established priorities and specifications. The ideal candidate will be a highly motivated, energetic, and self-driven professional with excellent organizational skills and a strong eye for detail. This role is essential for ensuring smooth and safe event experiences across various corporate client events.

Key Responsibilities:

• Event Conceptualization: Understand the purpose, goals, and target audience of each event to guide the planning process.
• Budget Management: Develop and manage event budgets, ensuring cost efficiency for all event aspects.
• Venue Selection & Assessment: Identify and assess off-site venues for event suitability and security requirements.
• Scheduling: Set event timelines, including the deployment of security personnel.
• Event Supervision: Coordinate with site leads and account managers to ensure timely security deployment.
• Stakeholder Coordination: Serve as the main point of contact for event organizers across the client enterprise.
• Problem Solving: Address any on-site challenges and make real-time decisions to ensure event success.
• Attendee Experience: Ensure attendees have a positive experience by working with security personnel to provide a safe and welcoming environment.
• Post-Event Evaluation: Conduct evaluations to assess event success and gather feedback for continuous improvement.
• Financial Reconciliation: Review event budgets and prepare financial reports post-event.
• Risk Management: Identify potential risks, implement safety and emergency plans with site security leads and account managers.
• Health & Safety Compliance: Ensure all events comply with health and safety standards and regulations.
• Team Delegation: Assign tasks and responsibilities to team members based on organizer requirements.
• Client Communication: Maintain ongoing communication with clients or stakeholders on event progress.
• Reporting: Provide comprehensive reports to clients or management after events, detailing outcomes and insights.

Qualifications:

• Skills Required:
  • Strong organizational, communication, and problem-solving skills.
  • Ability to multitask and work effectively under pressure.
  • Strong project management skills with the capability to lead multiple events simultaneously, from conception to completion.
  • Excellent written and verbal communication skills for creating targeted content and interacting effectively with diverse groups.
  • Flexibility to meet event organizers across different time zones.
  • Experience with Microsoft Office, Google Suite, and other relevant computer applications.
• Experience & Education:
  • 4-6 years of experience in event management, with a proven track record of successfully managing corporate events.
  • Bachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.
  • Experience managing events in a corporate environment and working directly with stakeholders is a plus.