Administrative Assistant

Essential Duties and Responsibilities:

 The Job Site Administrative Assistant administratively supports the , Project Managers, Assistant Project Managers, Superintendents and Foreman.

 

Job Title: Job Site Administrative Assistant

The ideal candidate will be responsible for assisting the Job Site with administrative support.  The candidate must be able to efficiently manage their workload, have ability to multi-task.  Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Duties:

• Provide administrative support to the job site.
• Answering Telephones
• Order Office Supplies
• Copying and Faxing
• Updating Electric Panel Inventories
• Processing of all required payroll documents for the job site
• Maintain all electronic and hard copy filing
• Manage and organize all field paperwork as necessary.
• Maintain confidentiality of company information
• Print construction drawings or send to off-site printing company.
• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Must train others in Administrative Support Duties as needed
• Work with other Administrative Assistants to cover each other’s Duties when required.

Qualifications:

Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.

Salary Range: $28.00-$29.00/hour

Preferred Skills and Abilities:

• Three to five years working in administrative support position
• Working knowledge of the construction industry
• Administrative writing and reporting skills
• Excellent organization, communication and interpersonal skills
• Scheduling and time management skills
• Multi-tasking skills

Physical Requirements

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.