Senior Executive Assistant

Job Description

Senior Executive Assistant to:

Global Treasurer and Head of Corporate Development, and Executive Leaders

What you need to know:

Provide top-notch executive assistance and project support to Senior Executives – including the Global Treasurer and Head of Corporate Development. This role offers a unique opportunity to gain experience in Treasury and Corporate Development programs, while acting as a visible champion for AIG’s Culture.

• Work with executives to organize, schedule and effectively prioritize daily activities.
• Support operations including calendar management, travel and expense, meeting set up, planning and overall workflow.
• Coordinate complex travel arrangements, both domestic and international on a frequent basis.
• Prepare and submit accurate and timely expense reports in Concur.
• Draft and produce grammatically accurate documents and correspondence including contracts, presentations, emails, letters, memos, and spreadsheets, for internal and external use.
• Manage phones, transferring, conferencing and routing all business related calls in a discreet and professional manner.
• Anticipate the needs of, organize, and maintain complex business calendars; prioritize and coordinate high volume and ever-changing schedules and priorities.
• Provide project coordination and planning on various cross-functional initiatives.
• Drive seamless communication by liaising with internal executives and external stakeholders.
• Assist team members in preparation of presentations, reports, and updates.
• Coordinate all IT issues needed, including arranging for help desk support and systems related matters.
• Assist with new hire onboarding by ensuring all systems and applications needed are up and running on a timely basis.  Assist in off-boarding logistics as needed.
• Organize team events and assist in team communication as needed.
• Provide assistance for event planning, including transportation, catering, materials prep and distribution, and liaising with external partners.

Qualifications:

The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform administrative duties requiring advanced skills and significant experience with attention to detail, proactivity, a positive attitude, and sophisticated stakeholder management.  This includes:

• Bachelor’s Degree preferred, or equivalent work experience.
• Experience supporting senior executives, preferably in a large, multi-national environment.
• Demonstrated Executive Assistant experience and project coordination experience supporting senior executives with demonstrated experience working with management at all levels and across various departments and groups. 
• Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.

• Detailed knowledge of MS Office software including Word, Excel, and PowerPoint.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment. 
• Dependable, proficient in multitasking and extremely detailed oriented.

• Must be a self-starter and take initiative, highly proactive and self-disciplined.
• Excellent verbal and written communication skills.
• Tact and good judgement in confidential situations.
• Must have strong interpersonal, organizational skills and be detail-oriented.
• Maintain discretion, project professional demeanor, and use independent judgement - especially under pressure.
• Ability to think strategically to keep the senior executive on track.
• Tech savvy in order to problem solve and help the executives and team.
• Proficiency in MS Office, SAP, Concur, Ariba , Sharepoint, and Fieldglass.

For positions based in New York, the base salary range is $78,000 - $97,000. In addition, the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. We’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits Overview.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of min