Adult Fellowship Coordinator

University of Colorado Anschutz Medical Campus

Department: Anesthesiology

Job Title: Adult Fellowship Coordinator

Position #: 00820784 – Requisition #: 37006

Job Summary:

Fellowship Coordinators are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas, including academic, administrative, managerial, and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field. 

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Professionals at the intermediate level may be limited in scope, and their duties are performed with guidance and direction from other professionals. 

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  Work is performed fully independently. Senior-level professional work is performed fully independently, moving beyond coordinating to managing and leading position initiatives. All levels begin in a training and development capacity.

Key Responsibilities:

• Coordinates all aspects of the annual ACGME Fellowship recruitment process: coordinating faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective fellows, as well as collaborate with the department Faculty Affairs Coordinator on recruitment including onboarding for the Non-ACGME fellowships.
• Gathers and assembles interview results, and prepares for the Fellowship Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the online system.
• Manages and coordinates all aspects of orientation, onboarding, and offboarding for all fellows.
• Coordinates all required electronic recordkeeping that serves as the data processes for the Fellowships by managing and tracking the education and conference funds provided to all fellows, including the submission of reimbursements in the CU Concur/CU Medicine Concur systems for all ACGME and Non-ACGME fellows.
• Manages the various databases required for compliance, including, but not limited to, MedHub, SF Match, NRMP, ABA, ACGME/WebADS, QGenda, OnCall (amion), MedHub, and software used for fellowship evaluations or a host of other fellowship needs.
• Coordinates program and fiscal policies related to fellowship needs at all training site locations, including the University of Colorado Hospital (UCH), Children’s Hospital Colorado (CHCO), the Denver Veterans Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), and others.
• Maintains regular and efficient communication with the Program Directors and trainees.

Work Location:

Onsite - This role is expected to work onsite and is located in Aurora, CO. At the conclusion of the training period, the individual who fills this position may be eligible for remote work 1 – 2 days a week pendin