Executive Assistant

At Alternative Payments, we thrive when our people thrive. We’re currently looking for an Executive Assistant to be a supportive force that empowers our senior leadership.

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

The Role:

• Support the CEO primarily and senior leadership, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows

• Manage communication with employees by liaising with internal and external executives on various projects and tasks

• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities:

• Manage scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

• Maintain professionalism and strict confidentiality with all materials

• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• 3+ years of experience in an administrative role reporting directly to upper management

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

What We Offer:

• Competitive salary and equity

• Comprehensive benefits package, including health, dental, and vision insurance.

• Opportunity to work with a dynamic and innovative team in a rapidly growing industry.

• Professional development and career growth opportunities.

About Us:

Alternative Payments is a leading payments platform for service-based companies. Our innovative platform enables businesses to automate the entire accounts receivable process and reduce the overall expense of payment processing. We are dedicated to fostering growth and providing exceptional value to our clients.

Our Values

• Transparency & Honesty: We operate with transparency to our customers, investors, and other partners, every step of the way. 

• Dependability: We are dependable. We do what we say we are going to do and we do not cut corners. 

• Partnership: We are partners to our customers, investors, and each other, and work together to solve exciting massive problems. 

• Revolutionary & Boldness: We are revolutionary & bold. We break down barriers and walls to build our own walls in a stronger, safer, and simpler manner. 

• Diversity & Inclusion: We work together with people of all backgrounds and seek different viewpoints to generate stronger partnerships and create a stronger, more inclusive company and world.