Admin Assistant/ Office Manager

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 30 years, Eurofins has grown from one laboratory in Nantes, France to 58,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 54 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2021, Eurofins generated total revenues of EUR 6.72 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

Position Summary:

Eurofins Food Testing Chemistry Des Moines, Inc. is looking for a well-organized Office Manager, who can navigate a dynamic work environment and wear multiple hats. This individual should be experienced in handling a wide range of administrative, accounting and office management related tasks. Must be able to work independently with little or no supervision. Ideal candidate is a good communicator, organized, flexible and enjoys the day-to-day challenges of supporting an office of diverse people.

M-F 9 AM to 3 PM

Qualifications

Essential Duties and Responsibilities:

• Act as general point of contact for the organization for visitors, vendor inquiries. Coordinate in-office meetings and out-of-office events. Order group lunches and catering service when needed
• Establish effective working relationships with vendors, purchasing, IT, HR, facilities as needed.
• Be a culture champion for the company and help arrange company events and social activities
• Stock office with office supplies, snacks and beverages and work to ensure a pleasant working environment for all employees.
• Purchasing and Accounting Support: request PO’s in Coupa purchasing software platform. Track purchases and work with AP in reconciling invoices. Assist employees with placing and tracking their orders. Provide monthly accruals to finance team
• HR function and assist with prospective candidates (interview, travel, and other logistics). Involvement in onboarding, setting up computers/gear, desk allotment, and introductions to other employees. Assist with offboarding employees, including coordinating the recovery of company items.
• Liaise with USPS and courier services for incoming and outgoing mail and packages.
• Coordinate with IT as needed to provide resources for team. Manage contract and price negotiations with office vendors, service providers etc.

• Basic Minimum Qualifications (BMQ):

  A minimum of 5 years of relevant experience in a professional environment in a role with diverse office management responsibilities is required. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Must be resourceful and have strong problem-solving skills with a high degree of creativity and productivity.

  Education/Experience (BMQ):

  High School

Additional Information

• Excellent full time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.