Administrative Assistant to Chief Development Officer (AAV)

Job Type:

Position Description

An exceptional opportunity exists to provide high-level administrative support to RAND’s Development team, providing direct support to RAND’s Chief Development Officer (CDO).

The successful candidate will be a self-starter who enjoys working in a varied environment.  They must have strong communication, organizational, and administrative skills, a demonstrated ability to manage competing priorities, and a demonstrated ability to interact with donors and other VIPs in person, on the telephone and in writing. This role offers a flex work arrangement. Responsibilities will include, but are not limited to:

• Completing a broad variety of administrative tasks for the CDO including managing an active calendar of appointments and providing proactive calendar support; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings

• Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.

• Coordinating complicated meetings with multiple attendees.

• Preparing PowerPoint presentations for internal and external meetings with multiple stakeholders.

• Taking accurate notes and providing timely minutes for department meetings.

• Assisting with development and distribution of online and mailed communications to donors and prospects.

• Assisting with basic research on donors and prospects.

• Ensuring the accuracy of donor information and tracking donor communication in donor database (Salesforce).

• Coordinating information flow, preparing materials for distribution, and reviewing/proofreading proposals, reports and other fundraising documents.

• Coordinating between the Development department and the RAND research divisions and centers to ensure a positive donor experience.

• Continuously developing innovative approaches to enhancing team functionality, efficiency, and productivity

• General administrative support includes event planning and travel arrangements; complex scheduling across multiple calendars and time zones; planning and staffing a wide array of internal and external meetings, and handling material of a sensitive or confidential nature.

Qualifications

• Knowledge of Adobe Acrobat Professional and advanced experience with Microsoft Office suite;

• Strong time/task/project management and organizational skills;

• Strong interpersonal skills and communication;

• Strong problem-solving abilities;

• Ability to effectively prioritize to meet deadlines and manage multiple projects concurrently;

• Ability to work independently and be a self-starter;

• A high level of attention to detail;

• A demonstrated ability to interact with donors and other VIPs in person, on the telephone and in writing;

• A strong sense of discretion in dealing with sensitive and confidential issues;

• Willingness to handle unexpected and last-minute needs;

• Must be available to work events in the evenings and/or weekends occasionally;

• Salesforce or database experience is preferred;

• Prior experience working in Development/Fundraising environment is strongly preferred

• Must be able to work east coast business hours regardless of location as standard schedule.

Experience

Minimum of 3 years; 6 years preferred (A bachelor’s degree may be substituted for 2 years of experience)

Education

High School Diploma required; BA/BS preferred

Salary Range

$60,900-$90,800

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. 

Location

Santa Monica, CA

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet