Administrative Assistant II

Overview

TITLE:                      Administrative Assistant II for Program/Administration Departments

DEPARTMENT:       Program Department

REPORTS TO:         Major Laura DeMichael         

SUPERVISES:         N/A

STATUS:                  Non-Exempt

SCHEDULE:            Full Time, Monday-Friday 8:30 AM-4:00 PM, Occasional evenings/weekends

FUNCTION:             This Administrative Assistant position will be responsible for managing and coordinating the workflow and office procedures for the Divisional Program Department and support Administration as outlined. This AA position will also assist AA I as needed in completing tasks assigned by the DC/ DDWM. The AA/DS assists with coordinating program related matters/events including the ACR, CMS and Officer Reviews.

 

Responsibilities

DUTIES:

 

• Manage and coordinate workflow, in a highly confidential, fast-paced work
• Process ongoing correspondence and ensure that incoming calls and emails are responded to in a timely
• Assist with events as
• Answer incoming calls, provide information needed and direct calls to appropriate
• Provide clerical support to Divisional Director of Women's Ministries (DDWM), Program Secretary (PS), Adult Ministries Secretary (AMS) and Women's Ministries Secretary (WMS) as requested.
• Serve as registrar and assign accommodations for Divisional
• Assist with processing Mission Alignment Council (MAC) correspondence, maintaining
• Manage Program Department, Divisional, DHQ events and DDWM
• Draft letters/emails for DDWM, PS, AMS and WMS as
• Provide clerical/program support to departments with a high degree of initiative and
• Attend meetings as
• Maintain a broad knowledge of organization’s operations, policies, and procedures, adhering to
• Create and maintain orderly files/records and be able to retrieve information as
• Assist with the preparation of the Annual Command Review (ACR) as directed by PS and DDWM, giving oversight of hospitality including travel, accommodations, and meals/snacks.
• Prepare New Officer Orientation materials for program department, participating in same as
• Make travel arrangements for general meetings/events as
• Prepare documents/program outlines/briefs for printing as requested, working in cooperation with Graphic Artist.
• Prepare Coordinating Council
• Secure and post Coordinating Council dates on Divisional
• Perform other duties, as assigned. 

Qualifications

• High School diploma
• 1-3 years administrative assistant/office management experience
• Possess the ability to communicate clearly, verbally and in written
• Possess strong interpersonal
• Possess the ability to organize projects, multi-task, prioritize and balance several projects at any given
• Possess the ability to maintain composure and respond professionally in escalated
• Possess the ability to maintain
• Possess the ability to function efficiently, both independently and in a team
• Possess proficient skills in Outlook, Word, Access, PowerPoint, Publisher, Microsoft Teams and Adobe.
• Possess an understanding of and willingness to embrace the Mission of The Salvation Army

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

 

The Salvation Army’s Mission StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church.Its message is based on the Bible. Its ministry is motivated by the love of God.Its mission is to preach the gospel of Jesus Christand to meet human needs in His name without discrimination.