Executive Assistant HRC

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provide highly competent general administrative support to the executive team:
  1. Produce error-free typing/proofing of correspondence and reports.
  2. Maintain files for correspondence, documents, and materials.
  3. Quickly assimilate and organize verbal instructions and act effectively.
  4. Maintain mastery of selected software applications.
  5. Review selected general office accounts for payment and/or for the executive’s approval.
  6. Work closely with executive office personnel to organize and prioritize tasks and duties. 
  7. Support Riverfront office maintenance/housekeeping requests.
  8. Answer and distribute phone calls and monitor guests entering Riverfront office.
  9. Professionally deal with sensitive/confidential Company and employee information. (Confidentiality Agreement required)
• Coordinate, monitor and update executive’s schedules:
  1. Maintain daily calendar/schedule including long-term planning for key events.
  2. Coordinate travel for senior management and guests.
  3. Coordinate special events or meetings as directed by executives.
• Assimilate, edit, and distribute weekly Flash Reports.
• Maintain the weekly in/out log for Executives and Senior Managers regarding vacation, business travel, etc.
• Prepare monthly expense reports for senior executives.
• Support HR Department with interview scheduling, company newsletter and events.
• Develop and maintain good working relationships and communicate professionally with key personnel throughout the Hunt organization.

 

EDUCATION and/or EXPERIENCE 

• Bachelor’s degree with 5 or more years’ experience in a senior executive support role, or a minimum of an associate's degree with 8 or more years’ experience, or equivalent combination of education and experience.
• Experience in planning and coordinating meetings, events and travel;
• Must possess exceptional written and oral communication skills; excellent telephone etiquette;
• Must be willing to occasionally work overtime/flexible hours; minor travel may be required.
• Strong organizational skills and a careful attention to detail are a must; also needs to be able to work well with colleagues throughout the Company;
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Ability to assimilate and convert verbal instructions into an organized work plan. 
• Must be capable of multi-tasking with speed and consistency.
• Work must be neat, accurate, grammatically correct, and thorough. 

 

CERTIFICATES, LICENSES, REGISTRATIONS

  Valid driver’s license

#LI-HuntRefining

 

The Hunt family of companies are a privately owned group of entities that include oil and gas exploration and production, refining, LNG, power, renewables, real estate, ranching and infrastructure. The mission of Hunt is to be a growth-oriented industry leader respected throughout the world for the quality and competency of its people, the efficiency and scope of its operations, and its rich heritage of honesty and integrity.