APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Justice and Safety Institute (JASI)'s is accepting applications for a remote, Part-Time Post-Award Support position.

This position will be part-time and remote, however if meetings are requested in-person the selected candidate will be notified at least 5 days in advance, and the meeting will be held at the Outreach building in Innovation Park in State College, PA.

This position will report to the Proposal and Award Generalist Manager and work closely with the Outreach Grants team. This position requires a minimum commitment of 20 hours per week. Flexibility is essential, as weekly hours may vary.

This position’s primary focus will be to support specialized invoicing for the Justice and Safety Institute (JASI) grants.

Responsibilities of this role will be inclusive of:

• Prepare monthly invoices to the PCCD sponsor
• Run reports to create unique specialized invoices requested by the sponsor
• Thoroughly review invoices for accuracy and ensure the invoicing template includes formula checks and other error detection mechanisms
• Support all invoicing enhancement projects to ensure the excel template for invoicing is providing the most accurate and efficient invoicing possible
• Help track specialized invoicing ensuring revenue/income equals expense
• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI).
• Attend meeting and provide suggestions for improving the invoicing and reporting process
• Ensure expenses are allowable, allocable, and reasonable.
• Prepare and submit salary distributions, salary redistributions, and wage transfers
• Ensure grant PO’s are being captured and/or closed
• Pull back up documentation to support invoice submission
• Support data cleaning to ensure accurate invoicing
• Catch errors in the data and work with the JASI team to correct them

Qualifications of this role include:

• Being detail-oriented is essential for the success of this position.
• Strong organizational, time management, analytical, and problem-solving skills, and the ability to thrive in a fast-paced, deadline-driven environment.
• Proactive and self-motivated, with a demonstrated ability to work independently and as part of a team and take