Executive Assistant to the Office of the President

Job DetailsJob Location: Community Care College - Tulsa, OK 74145Position Type: Full TimeEducation Level: 2 Year DegreeJob Category: Admin - ClericalEssential Duties & Responsibilities

Executive & Administrative Support

Manage the President’s complex calendar, scheduling, and travel across multiple campuses and external commitments

Coordinate executive meetings, campus visits, and special events

Prepare, draft, edit, and manage executive correspondence, reports, presentations, and official communications

Track action items, deadlines, and commitments to ensure timely follow-up and accountability

Communication & Liaison Functions

Serve as a primary point of contact for the Office of the President

Communicate professionally and effectively with faculty, staff, students, Board members, and external stakeholders

Exercise sound judgment in prioritizing inquiries and requests

Ensure consistent and accurate information flow across campuses

Board of Directors Support

Provide administrative and logistical support to the Board of Directors

Coordinate board and committee meetings, including agendas, materials, minutes, and follow-up documentation

Ensure board materials are prepared accurately and distributed in a timely manner

Support compliance with governance processes, timelines, and institutional policies

Organization & Multi-Task Management

Manage multiple projects and priorities simultaneously in a fast-paced environment

Anticipate needs, identify potential issues, and proactively recommend solutions

Maintain organized systems for records, files, and confidential materials

Confidentiality & Professional Judgment

Handle sensitive and confidential information related to personnel matters, governance, legal issues, and strategic initiatives with discretion and integrity

Maintain strict confidentiality at all times

Demonstrate sound judgment and professionalism in all interactions

Cross-Campus & Institutional Support

Support coordination and alignment across three campuses

Build effective working relationships with campus leaders and administrative teams

Assist with institutional initiatives, special projects, and strategic priorities as assignedQualificationsPosition Summary: The Executive Assistant to the Office of the President is an exempt position that provides high-level administrative, organizational, and strategic support to the President of Community HigherEd Institute. This role serves as a trusted partner to the President, supporting executive operations across all three campuses while maintaining the highest standards of professionalism, confidentiality, and discretion. The Executive Assistant also provides direct support to the Board of Directors and plays a critical role in ensuring effective communication, coordination, and follow-through on institutional priorities across the institution.

Required Qualifications

Associate’s or Bachelor’s degree preferred

Minimum of 5 years of executive administrative support experience, preferably supporting senior leadership

Demonstrated experience supporting Boards of Directors or senior governance bodies

Exceptional organizational, time management, and prioritization skills

Strong written and verbal communication skills

High level of professionalism, discretion, and emotional intelligence

Proficiency in Google Suites, Microsoft Office and related productivity tools

Preferred Qualifications

Experience in higher education or a multi-campus organization

Experience supporting executive leadership in a complex or regulated environment

Ability to work independently with minimal supervision

Strong problem-solving skills and attention to detail

Core Competencies

Executive presence and professionalism

Confidentiality and trustworthiness

Clear and effective communication